April 3, 2017 REGULAR MEETING
The Village Board of Trustees met in regular session at 7pm in the Auditorium. Notice of this meeting was given in advance by posting in three designated places, and advance notification of the trustees by delivery. Trustees answering roll call were Olson, Dittmar, Barth, Swanson, and Ehlers. Also present were Melissa Grantski, Joyce Schriner, Daryl Hansen, Bruce Vitosh, Ann Kosek, Jeff Clymer, Mike Moyer, Donna Richards, Don Sandman, Rod Erks, Rick Hemphill, and Rebecca Sandman.
The Pledge of Allegiance was recited.
The location of the Open Meetings Act was noted as posted on the wall in the entry.
The agenda was approved on a motion by Swanson and seconded by Barth. RCV: all ayes.
Minutes were amended to show that Larry Barth was to be paid $14.15/hr. for seasonal mowing. The minutes were then approved on a motion by Swanson and seconded by Ehlers. RCV: Ayes-Swanson, Ehlers, Dittmar, Olson. Nay-None. Abstain-Barth.
There were no public comments.
The Public Hearing for the application of a Class C liquor license for TNT Bar & Grill was declared open at 7:03pm. No comments were heard and no written communication had been received. Barth moved and Swanson seconded a motion to close the hearing at 7:20pm. RCV: all ayes. Dittmar moved and Swanson seconded a motion to approve the application of a Class C liquor license for TNT Bar & Grill. RCV: all ayes.
Daryl Hansen and Bruce Vitosh were present to speak to the trustees about the proposed merger between Norris Public Power and Seward County Rural Public Power. The merger will take effect May 1st, with minimal changes. They currently use the same software and billing systems, and the personnel will remain at the Seward facility. Rates will remain the same but a rate study will be done later this year.
Joyce Schriner gave a brief report on the Marketing Hometown America committee meetings. Five areas were chosen to focus on: easy fixes, using media in place now, funding to pay for changes in the future, improving the downtown area, and new signage. The “Easy Fixes” group was present to give their report. Don Sandman spoke about upgrades to the tennis court area & parks. Swanson moved and Ehlers seconded a motion to approve the request of Marketing Hometown America (for a tennis court net, paint for marking lines, supplies to mend the fencing, and chemical to kill weeds) for the park projects and to allow $1000 toward the purchase of supplies needed. RCV: all ayes.
Jeff Clymer (First Insurance at the bank) was present to discuss setting up a “Utica Foundation”. He proposed a committee be formed (possible a Betterment Committee) that would operate under the umbrella of the Village. Any donations could be claimed as a charitable contribution, and the committee would be covered by the village’s insurance. After discussion, Swanson moved to form a “Utica Betterment Committee”, and other committees such as the Park Board would merge into this group. Dittmar seconded the motion. RCV: all ayes.
Melissa Grantski spoke to the trustees about Heritage Days. She requested streets be closed for Saturday’s events of a beer garden and UVFD bbq as well as for the cars intending to race in the BigBlueMile blowout. Barricades will be provided for the street closures as needed.
Mike Moyer of Myers Construction spoke with the trustees about the water improvement project. An estimate of $19,468.33 was given for storm sewer repairs on E Street between 3rd & 4th Streets. A proposal of $7,960 was given for storm sewer repairs near Indiana/C Streets. Swanson moved and Barth seconded a motion to proceed with both storm sewer repairs in the amount of $27,428.33. RCV: all ayes. Dittmar moved and Ehlers seconded a motion to have the Village personnel make the desired changes to the water treatment plant (approximately $1500). RCV: all ayes. A progress meeting was held with the engineers, maintenance, and Myers Construction today. Myers Construction intends to be finished with the project by Easter.
Ordinance 756, an ordinance to amend Ord. 755 which provides for the property owners to pay for all water/sewer utilities they own, was introduced by Barth. Dittmar seconded the motion. RCV: Ayes-Barth, Dittmar, Swanson, Olson. Nay-Ehlers. The rules of reading on three separate occasions were suspended on a motion by Dittmar and seconded by Barth. RCV: Ayes-Dittmar, Barth, Olson. Nay-Swanson, Ehlers. Dittmar moved and Barth seconded a motion to adopt and pass Ordinance 756 as read. RCV: Ayes-Dittmar, Barth, Olson. Nay-Swanson and Ehlers.
Repairs at the Senior Center were discussed. Swanson moved and Barth seconded a motion to get a proposal from Clouse Construction for the replacement of windows on the west side of the Senior Center. RCV: all ayes.
Chairman Olson reported on information he obtained for replacing the sidewalk on 1st Street. CDBG funds are available for this type of project, and SENDD, SCCDP & Olsson Assoc. have all offered to assist the Village with the application. Olsson Associates made a preliminary proposal for replacing the sidewalk and the north 30′ of the street. The maximum amount of grant funds would be $300,000 with a minimum local match of 25%. More points are awarded for a higher local match. Swanson moved and Ehlers seconded a motion to apply for CDBG funds to replace sidewalks and a portion of street on 1st Street, from D to E. RCV: all ayes.
Complaints about trees interfering with bus routes and traffic in general had been received. City policy states that tree trimming is the responsibility of the resident, but that the Village can send the resident a notice to comply with city ordinances. With only one month of school left, the routes will be monitored.
Pool admissions were reviewed. Ehlers moved and Barth seconded a motion to leave admission prices as they are. RCV: all ayes.
There was no Sheriff’s report this month. Sgt. Vance will be contacted to check on the potential public nuisance properties.
Rick gave the Zoning Inspector report. Three building permit applications were submitted for fencing, a garage, and underground sprinklers. Swanson moved and Ehlers seconded a motion to accept the Zoning Inspector’s report. RCV: all ayes.
The Chair report was heard. Items discussed were: the BNSF RR has been called again for repair/maintenance of the D and E Street crossings; the cable company has indicated they no longer need the rented ground, so the Village can dispose of the satellite dishes and fencing; trash dispensers and timely pick-up in the parks and a motion detector light at the tennis court were considered.
Rick gave the Maintenance report. Items discussed were lagoons were discharged during March; the sewer lines are being jetted regularly to keep flow running smoothly; a water leak was discovered at the maintenance shop area; need white rock for parking lots. Dittmar moved and Swanson seconded a motion to purchase rock for the parking lots and have Mark Greckel haul it. RCV: all ayes. Barth moved and Swanson seconded a motion to accept the Maintenance report. RCV: all ayes. Work is being proposed to repair the drainage ditch south of the lagoons. The farmer has the pipe ready to lay in place as soon as the ditch is dry enough. Swanson moved to pay for half of the price of the pipe ($175), and Dittmar seconded the motion. RCV: all ayes.
The Clerk’s report was reviewed. The status of accounts receivable, letters of support for Nebraska Rural Water, providing the annual water quality report to residents, and researching the program Payport for credit and debit card payments were discussed. Barth moved and Swanson seconded a motion to send letters of support for NeRWA to the Senators and Congressmen. RCV: all ayes. Dittmar moved and Swanson seconded a motion to publish the annual water quality report in the Seward County Independent. RCV: all ayes. Dittmar moved and Barth seconded a motion to proceed with signing on to the Payport system. RCV: all ayes.
The Treasurer’s report was approved as presented on a motion by Swanson and seconded by Barth. RCV: all ayes. Swanson moved and Dittmar seconded a motion to pay all utility bills as they come in. RCV: all ayes.
Claims were reviewed. Swanson moved and Ehlers seconded a motion to pay all claims. RCV: all ayes.
The meeting was adjourned at 11:05pm.
The following claims were paid:
Seward Co. Public Power 3,698.55 Black Hills Energy 913.92
Windstream 887.45 Verizon Wireless 176.96
Recycling Enterprises 230.00 Kopchos Sanitation 185.50
Pederson Distributing 192.94 PacNSave 212.85
Colonial Supp. Ins. 505.82 TASC, admin 450.00
Mierau & Co, CPA 85.00 NMPP Energy, dues 710.39
Village of Waco, exp. 133.32 Kathy Calder, website 130.00
Seward Co. Sheriff 517.80 Seward Co. Indep. 257.11
Advanced Office 15.00 Rebecca Sandman, exp 43.55
Rick Hemphill, exp. 7.85 WalMart Community 28.79
Kevin Sullivan Const, partial bill 3,021.25 Great Plains Pest Mgmt. 45.00
Cornhusker Winnelson 1,316.12 KirbyBuilt Sales 772.29
ULine Products 269.36 Beaver Hardware 605.27
Chase Card Services 87.97 NE Public Health Lab 33.00
Doug Pollak, retainer 40.00 USA Blue Book 92.84
Olsson Associates, eng. 1,939.21 Municipal Supply, Inc. 232.48
NE Door/Window 9,000.00 ACCO 243.58
One-Call Concepts 37.59 Dylan Wiemer, exp. 5.77
McCormick’s HVAC 153.75 Utica Parts/Service 362.06
MARC Corp. 1,273.70 Larry Barth, reimb. 16.19
York News-Times 302.56 Fehlhafer’s, Inc. 17.04
Central Valley Ag, fuel 203.00 Jackson Services 174.67
EFTPS, pyrl tx 2,715.83 Michael Mullally 114.00
Principal Life Group 321.81 TASC, health svgs 938.00
Wages 8,962.24 MassMutual Financial 459.89
Rebecca Sandman Village Clerk/Treasurer