August 7, 2017 REGULAR MEETING
The Village Board of Trustees met in regular session at 7pm in the Auditorium. Notice of this meeting was given in advance by posting in three designated places, and advance notification of the trustees by delivery. Roll call was answered by Trustees Dittmar, Barth, Swanson, and Ehlers. Absent was Olson. Also present were guests Clint Simmons, Autumn Walford, Carrie Gumaer, Colette Stelling, Melissa Grantski, Joyce Schriner, Dan Otto, and Rebecca Sandman.
The Pledge of Allegiance was recited. The location of the Open Meetings Act was noted.
The agenda was approved on a motion by Swanson and seconded by Barth. RCV: all ayes.
The minutes of the July regular and special meetings were approved on a motion by Barth and seconded by Swanson. RCV: all ayes.
There were no public comments.
A tentative plan for phase 2 additional water main improvements from Olsson Associates was reviewed. Barth moved and Swanson seconded a motion to approve the additional 2.5 blocks of water main improvement, at an approximate cost of $102,184.00, as proposed by Olsson Associates. RCV: all ayes.
Autumn Walford and Carrie Gumaer of the Park Committee spoke to the trustees about the ongoing fundraiser for ball field playground equipment. The proposed piece is approximately $19,000 plus the cost of ground cover. The Park Committee has worked for several years raising money and the account holds $8,017.67. This item will be added to the September agenda for further consideration.
Colette Stelling and Melissa Grantski spoke to the trustees about Commercial Club business. Colette requested that the Village include the Commercial Club under the Village’s umbrella insurance coverage. Melissa requested the Village absorb the Heritage Committee for insurance purposes also. These requests will be discussed further at the September meeting. Also discussed was a request to waive a peddler permit fee for outside vendors coming into town for next year’s Heritage Days.
Joyce Schriner gave a report on the Betterment Committee activities. She proposed an “Honor Walk” of engraved pavers that would span the 14′ cement pedestrian lane and run 12′ south of the curb. There is consideration being given to moving the flag pole from the north side of 1st Street to the south side around this walkway area. 756 bricks will be used for this Honor Walk, and initially approximately 200 will be engraved. The engraved pavers are expected to sell for $100 each. Joyce showed the trustees a photo of 43″ decorative bollards she would like placed at either side of the entrance to the Honor Walk. These are preliminary plans, and more discussion and research is ongoing.
Clint Simmons from LARM reviewed the insurance valuation report with the trustees. After reviewing and moving coverage to different categories, the Village will see a $3,000 savings in workman’s compensation. Each property was reviewed and changes made where necessary.
Trustee Dittmar reported that the County Assessor likes to be notified of egress windows installation even though the assessment doesn’t change. Swanson moved to introduce Resolution 2017-06 that will eliminate a building permit fee for egress windows. Ehlers seconded the motion. RCV: all ayes. Barth moved and Swanson seconded a motion to introduce Resolution 2017-07 which will make any eave overhang a part of the structure. RCV: all ayes.
A bid for street tarring was reviewed. Swanson moved and Ehlers seconded a motion to accept the proposal from Bestco in the amount of $4,100. This proposal will be for cleaning, prepping, and sealing E Street from Nebraska to Iowa Streets. RCV: all ayes. Swanson moved and Ehlers seconded a motion to instruct Bestco to tar additional areas but to stay within the $20,000 range. RCV: all ayes.
An unpaid bill for a new water main hook-up was reviewed. Barth moved and Swanson seconded a motion to file a lien against the property for this unpaid bill. RCV: all ayes.
Applications for the position of maintenance worker were reviewed. Swanson moved and Ehlers seconded a motion to make a decision on the maintenance position at the Special Meeting Tuesday (Aug 8) night. RCV: all ayes. Barth volunteered to be the interim Zoning Inspector. The Public Works Committee will be the interim maintenance supervisor.
The Planning Commission minutes of the July 21 meeting were reviewed. No further action was taken.
Colette Stelling spoke to the trustees about the necessity of having opening and closing dates for the pool for her business, Colt’s Corral. When the pool was closed (for equipment repair or lack of staff), she had to hire extra personnel and rent a bus to transport her day care children to other pool facilities. The trustees will keep her remarks in mind as they plan for 2018.
Barth moved and Swanson seconded a motion to approve the Chairman for serving on the Board of Directors for the Utica Foundation. RCV: all ayes.
Swanson moved and Ehlers seconded a motion to pay the claim from General Excavating for water line repairs at the nursing home. RCV: all ayes.
Barth moved and Swanson seconded a motion to allow TNT Bar & Grill (Tiffany Wade) to operate keno gaming. RCV: all ayes. Todd Zeilinger will be in touch with her to start paperwork.
Truck parking in residential areas was discussed. An area on Ohio Street from D Street to the county road is available for parking on the railroad’s right-of-way. There is also space along Highway 34 on property owned by Ewald Fehlhafer. Barth moved and Swanson seconded a motion to discuss this subject further at the September meeting.
The Pool Manager’s report was reviewed. Swanson moved and Barth seconded a motion to table any purchases for the swimming pool until a later date. RCV: all ayes. Swanson moved and Ehlers seconded a motion to replace the sensors at the pool if they are needed. RCV: all ayes.
The Sheriff’s report was reviewed. Barth moved and Swanson seconded a motion to accept the report. RCV: all ayes.
In the Chair Report, Trustee Dittmar reported that Monsanto completed their community service project by painting hydrants. A construction firm has requested permission to store materials in the north ball field parking lot. Street repairs will be started next week. Sargent Drilling is working on the west well. Swanson moved and Barth seconded a motion to replace the south well house fascia and add a down spout. RCV: All ayes.
The Clerk’s report was reviewed. Barth moved and Swanson seconded a motion to accept the recommendations of LARM’s Loss Control report. RCV: all ayes. The clerk was instructed to send a letter in support of NeRWA; to pay Rick the Zoning Inspector wages due now; and to send letters regarding dog complaints.
Swanson moved and Barth seconded a motion to accept the Treasurer’s report. RCV: All ayes. The proposed 2017-18 budget was reviewed. Swanson moved and Barth seconded a motion to approve the 2017-18 budget as proposed and forward it to the accountant. RCV: all ayes.
Claims were reviewed. Barth moved and Swanson seconded a motion to approve payment of employee’s time sheets. RCV: all ayes. Swanson moved and Ehlers seconded a motion to pay all claims. RCV: all ayes.
The meeting was adjourned at 11:02pm.
The following claims were paid:
Norris Public Power 4,741.72 Black Hills Energy 407.53
Windstream 911.64 Verizon Wireless 174.74
Kopchos Sanitation 210.50 Recycling Enterprises 230.00
Utica Community Care 1,079.84 NSVFA/Fire Chief Assoc 856.00
The Thompson Co. 230.72 Pederson Distributing 68.30
PacNSave 1,308.77 Eco Water 43.00
Colonial Supp. Ins. 579.94 Michael G. Mullally 266.00
Sandra Swanson 40.00 Kathy Calder, website 110.00
Poster Compliance Ctr 69.95 Seward Co. Indep. 71.50
Seward Co. Sheriff 517.80 Advanced Office 13.46
WalMart Community 72.09 York News-Times 945.89
League of NE Municip. 1,576.00 Great Plains Pest Mgmt. 160.00
Olsson Assoc. 3,571.93 Doug Pollak 40.00
ACCO 785.01 Chase Card Services 256.64
York Ace Hardware 71.82 Pieper’s, Inc. 819.66
Beaver Hardware 147.45 Utilities Section 883.00
Midwest Laboratories 1.80 Central Valley Ag 225.10
MARC Corp. 1,700.50 Sapp Brothers Petro. 764.16
Utica Parts/Service 3,789.38 Seward Lumber 7.58
Rose Equipment 3,414.15 ODB Company 653.99
Jackson Services 129.39 Orscheln’s 214.55
Schmader Electric Const. 2,780.74 Pieper’s Pottys 75.00
John Deere Financial 118.08 Aqua-Chem Inc. 266.53
EFTPS, pyrl tx 4,469.21 Mierau & Co, CPA 85.00
General Excavating 8,188.64 MassMutual Financial 305.20
NE Public Health Lab 48.00 TASC, health svgs 469.00