February 6, 2017 REGULAR MEETING
The Village Board of Trustees met in regular session at 7pm in the Auditorium. Notice of this meeting was given in advance by posting in three designated places, and advance notification of the trustees by delivery. Trustees answering roll call were Olson, Barth, and Swanson.
Absent were Dittmar and Ehlers. Also present were Craig Reinsch, Marci Fehlhafer, Jonathan Jank, Coleman & Megan Outhet, Andy Fehlhafer, James Noe, Dylan Wiemer, Rick Hemphill, and Rebecca Sandman.
The Pledge of Allegiance was recited.
The location of the Open Meetings Act was noted.
The agenda was approved on a motion by Swanson and seconded by Barth. RCV: all ayes.
The minutes of the previous meeting were approved on a motion by Barth and seconded by Swanson. RCV: all ayes.
The Public Hearing for hearing comments on the One and Six Year Road Plan was declared open. Craig Reinsch (Olsson Associates) explained a change to the plan was in adding the road surfacing from the east city limits to the county road when the co-op project has begun. No other comments were heard. The Public Hearing was closed at 7:15pm on a motion by Barth and seconded by Swanson. RCV: all ayes. Resolution 2017-01 was introduced by Swanson and seconded by Barth to approve the One and Six Year Road Plan as prepared by Olsson Associates. RCV: all ayes.
Craig then presented Pay Request #3 from Myers Construction. Swanson moved and Barth seconded a motion to approve the payment of Pay Request #3 to Myers Construction in the amount of $208,257.30. RCV: all ayes. A reimbursement request from the NDEQ loan was submitted for consideration. Swanson moved and Barth seconded a motion to approve the reimbursement request to NDEQ in the amount of $230,055.19.
Marci Fehlhafer and Jonathan Jank represented the Seward County Chamber & Development Partnership (SCCDP). Jonathan gave a brief presentation of the development and versatility of the logo that has been developed. The Marketing Hometown America committees plan to meet again to consider the progress made thus far and to develop the action items. The tentative date is March 21st.
James Noe, representing Last Mile Networks, spoke to the trustees about using the water treatment plant antenna and to place an equipment box at the base of the tower to feed a battery back-up. Barth moved and Swanson seconded a motion to allow the Last Mile Networks, and the Amateur Radio Club to proceed with their request. RCV: all ayes.
Complaints received about a potential public nuisance property were reviewed. After lengthy discussion, Chairman Olson & Trustee Swanson will visit the tenants about the situation. A special meeting was called for Friday, February 10th, at 1pm, to further discuss this issue.
Swanson moved to introduce Ordinance 754 which will adopt the updates to the Nebraska Basic Code of Ordinances. Barth seconded the motion. RCV: all ayes. The rules of reading on three separate occasions were suspended on a motion by Swanson and seconded by Barth. RCV: all ayes. Barth moved to adopt and pass Ordinance 754 as read, and Swanson seconded the motion. RCV: all ayes.
Ordinance 755, which will require property owners to be responsible for water/sewer utilities on all connections in their name, was introduced by Barth and read for the first time. Swanson seconded the motion RCV: all ayes. This ordinance will be read three separate times.
A vacancy on the Economic Development Review Committee was considered. Chairman Olson nominated Ewald Fehlhafer to that position. Swanson moved and Barth seconded a motion to approve the appointment of Ewald Fehlhafer to fill the vacancy on the Economic Development Review Committee. RCV: all ayes.
The garage door at the water plant was discussed. Maintenance employee Dylan Wiemer explained that chemicals used in the plant had caused the springs on the door to erode. Overhead Door was called to repair the door, and advised using a spray oil on the springs to keep them lubricated and exercised. Swanson moved and Barth seconded a motion to pay the Overhead Door invoice when it arrives. RCV: all ayes.
Discussion was held on setting wages for swimming pool staff. After lengthy discussion, Swanson moved to set the beginning wage at $9.00 per hour, and to allow $.25/hr increase each year based on the number of years’ experience; to increase the Assistant Manager’s wage to $12/hr when managing. Barth seconded the motion. RCV: all ayes. (The manager’s wage will remain the same unless the manager obtains a life guarding certificate.)
A new time keeping record was considered. The form will be considered again at the special meeting on February 10th.
Andy Fehlhafer spoke to the Board during the Fire Chief report. The department won’t have a street dance during Heritage Days this year, but instead will host a beer garden during the BigBlueMile Blowout. They intend to have the beer garden, hire a DJ, and pass out awards from the races. The department will be in charge of their portapotties and garbage services.
The Sheriff’s report from the previous month was reviewed. Barth moved and Swanson seconded the motion to accept the report. RCV: all ayes.
The Zoning Inspector report with one building permit for fencing was submitted. Swanson moved and Barth seconded a motion to approve the Zoning Inspector report. RCV: all ayes.
The Chair report was heard. Items covered were: no progress to date on the proposed Co-op project; a repair estimate of $1,180 was received to rebuild the pool pump compared to a cost of over $2,000 for a new one; no progress on the replacement of doors at the water plant; BNSF railroad was contacted to repair the E Street crossing but has not responded.
Rick gave the Maintenance report. Items discussed were: the annual maintenance schedule with Sargent Drilling; the overhead door springs were worked on; a high service pump at the water plant was repaired; a problem with a valve on the tank will result in an extended warranty; a motor was replaced at the plant; registration for both maintenance men at the annual water conference; consider purchase of a gravel/sand spread for the skidloader.
The Clerk’s report was reviewed. Items discussed were water/sewer delinquent accounts; LEOP update; registration at the annual clerk institute and a MAP seminar in Sutton; review updates to the personnel handbook; interest only payment due Feb 15. Swanson moved and Barth seconded a motion to allow the clerk to register for the annual clerk school and to stay overnight. RCV: all ayes. Swanson moved and Barth seconded a motion to allow the clerk to register for the MAP class in Sutton on Feb. 22nd. RCV: all ayes. Changes were suggested for the personnel handbook: vacation benefits, add President’s Day to holiday schedule, check on how much the Village can match for retirement. Swanson moved and Barth seconded a motion to approve Tabs 4-5-6-7 with changes made as directed. RCV: all ayes.
Swanson moved and Barth seconded a motion to approve the Treasurer’s report. The budget comparison report for October 2016 through January 2017 was reviewed.
Discussion was held on end-of-year employee bonus. Due to lack of a quorum, the issue will be tabled until Feb. 10th.
Claims were reviewed. Barth moved and Swanson seconded a motion to approve payment of all claims. RCV: all ayes.
The meeting was adjourned at 10:25pm.
The following claims were paid:
Seward Co. Public Power 4,258.75 Windstream 24.52
Black Hills Energy 1,484.43 Verizon Wireless 174.64
Kopchos Sanitation 185.50 Recycling Enterprises 230.00
Utica Community Care 1,154.20 York Co. Mutual Aid 500.00
Pederson Distributing 80.08 PacNSave 258.84
Olsson Assoc, eng. 8,589.25 NE Rural Water Assn 600.00
Myers Construction, pyreq#3 208,257.30 Colonial Supp. Ins. 505.82
TNT Computer Services 115.00 Advanced Office 13.71
Mierau & Co, CPA 85.00 TASC, admin fees 825.00
Seward Co. Indep. 67.17 Seward Co. Sheriff 517.80
Kathy Calder, website 110.00 Michael Mullally 95.00
Eakes Office Products 168.14 Rebecca Sandman, mlg 55.08
Cline Williams Law Firm 1,474.00 WalMart Community 61.75
Great Plains Pest Mgmt. 45.00 NE Public Health Lab 33.00
Doug Pollak, retainer 40.00 Hemphill Electric 432.00
Dylan Wiemer, reimb. 7.47 Chase Card Services 14.95
Pieper’s, Inc. 4,124.80 Central Valley Ag, fuel 184.37
MARC Corp. 3,969.80 Sapp Brothers 572.40
Utica Parts/Service 59.56 Beaver Bearing of York 33.18
Volzke Corporation 270.72 John Deere Financial 96.50
Springer Electric 27.50 Midwest Service/Sales 329.70
Fehlhafer’s, Inc. 1,384.64 Beaver Hardware 247.87
Jackson Services 140.78 NE Municipal Clerk Inst. 223.00
EFTPS, pyrl tx 2,637.79 TASC, health svgs 951.86
Principal Life Group, ins. 321.81 MassMutual Financial 463.42