January 2, 2018 REGULAR MEETING
The Village Board of Trustees met in regular session at 7pm in the Auditorium. Notice of this meeting was given in advance by posting in three designated places, and advance notification of the trustees by delivery. Roll call was answered by Trustees Olson, Dittmar, Barth, Swanson, and Ehlers. Also present were Joyce Schriner, LaVern Stuhr, Coleman Outhet, Dale Kaliff, and Rebecca Sandman.
The Pledge of Allegiance was recited.
The location of the Open Meetings Act was acknowledged.
The agenda was approved on a motion by Swanson and seconded by Dittmar. RCV: all ayes.
Minutes were amended to show the correct loan amount was $2,950,000. Ehlers then moved and Swanson seconded a motion to approve the December minutes (both regular & special meetings). RCV: all ayes.
Public comments were heard about public nuisance properties, and a status report on the 1st Street Beautification project.
Chairman Olson gave a brief report on the water main replacement project. Swanson moved and Barth seconded a motion to approve Change order #4 to Myers Construction for an addition of $6,277. RCV: all ayes. Swanson moved and Ehlers seconded a motion to withhold $2,000 from the Pay request #5/Final to Myers Construction. RCV: all ayes. The NBCS report was reviewed. Dittmar moved and Swanson seconded a motion to set the public hearing date for the 1 and 6 year road plan for February 5th at 7pm. RCV: all ayes.
A new citation form was reviewed. Dittmar moved and Barth seconded a motion to approve the uniform citation complaint form to be used by the Sheriff’s Department. (The Sheriff’s Department will use both forms to enforce municipal codes.) Dittmar moved and Swanson seconded a motion to give ten days notice before the first citation and $100 fine is issued, and if not in compliance within ten days the next citation and $250 fine is issued. RCV: all ayes.
Projects for Boy Scout awards were discussed.
Dale Kaliff spoke to the trustees about chemicals the village uses for the water treatment plant and swimming pool. After discussion, Barth moved and Dittmar seconded a motion to switch chemical providers and go with Aqua-Chem. RCV: all ayes.
Discussion was held on the Ditch Witch FX30 vacuum unit. Swanson moved and Dittmar seconded a motion to set rental of the Ditch Witch FX30 vacuum unit at $400 per day for 8 hrs, and $50/hr for an operator. RCV: all ayes.
Dale gave the Zoning Inspector report. No permits were submitted, and the pending permit was finalized. Dittmar moved and Barth seconded a motion to approve the Zoning Inspector report. RCV: all ayes.
The Chair report was given. Items discussed were a meeting that was held with the village attorney, county attorney and Sheriff to discuss enforcement of village ordinances; documentation of three years of appointment of a village engineer is needed by SENDD for the CDBG project; engineering for the water plant maintenance. Dittmar moved and Barth seconded a motion to contact Olsson Association for tech support as needed at the hourly rate. RCV: all ayes.
The maintenance report was given. Items covered were registration at the Snowball Conference; continuing education for pesticide control, and swimming pool operator; tree trimming; prioritize street repairs and adjust the drainage tube on 5th Street; prioritize updating street signs; maintenance at the compost site. Swanson moved and Dittmar seconded a motion to find dates to obtain the chemical license for pesticide control. RCV: all ayes. Dittmar moved and Swanson seconded a motion to allow Dale to attend the swimming pool operator class. RCV: all ayes. Swanson moved and Barth seconded a motion to send both maintenance men to the annual water conference in March. RCV: all ayes.
The Clerk’s report was reviewed. Delinquent accounts, meter reading issues, keno license, and the LARM payroll audit were discussed.
Swanson moved and Barth seconded a motion to approve the Treasurer’s report. RCV: all ayes.
Claims were reviewed. Ehlers moved and Swanson seconded a motion to pay the claims. RCV: all ayes.
The meeting adjourned at 9:24pm.
The following claims were paid:
Norris Public Power Dist. 4,738.48 Black Hills Energy 750.50
Windstream 863.82 Verizon Wireless 183.36
Recycling Enterprises 230.00 Kopchos Sanit. 166.00
Shaffer Communications 229.25 Stan Erks, reimb. 112.95
Colonial Supplemental Ins. 214.78 TNT Computer Srv. 150.00
Michael G. Mullally 741.00 Kathy Calder 120.00
Seward Co. Independent 210.41 York News-Times 54.56
Seward Co. Sheriff 517.80 LARM, ins. 227.99
Olsson Assoc. 4,909.65 NE Public Health Lab 33.00
Myers Const. pay req#5 139,919.00 Lincoln Winwater 211.86
Aqua-Chem, Inc. 178.50 USA Blue Book 94.86
Ditch Witch Undercon 24,500.00 Advanced Office 22.44
Breeza Industrial 46.40 Centennial School 100.00
Garry Dittmar, mlg reimb. 116.10 Jensen Lumber Co. 27.58
Richard Kuil, reimb exp. 97.34 One-Call Concepts 32.40
PowerLine Industries, Inc. 2,062.76 Utilities Section (reg) 170.00
CNA Surety 100.00 Mierau & Co, CPA 85.00
Great Plains Pest Mgmt. 45.00 PacNSave 57.46
Beaver Hardware 538.05 Herpolsheimer’s 100.55
Dale Kaliff, reimb exp. 54.26 WalMart Community 58.68
Utica Parts/Service 1,353.56 TASC, health svgs 531.00
MARC Corp. 1,446.50 Orscheln Farm/Home 453.11
Chase Card Services 354.88 Fastenal-York 33.38
MassMutual Financial 781.86 Central Valley Ag 305.91
Bestco Services 20,711.25 Jackson Services 185.64
Sapp Brothers Petroleum 600.40 ACCO 296.67
EFTPS, pyrl tx 3,859.63 Am. Legal Pub. 650.00
Wages 10,407.83 Menard’s-Lincoln 421.65