July 11, 2017 SPECIAL MEETING
The Village Board of Trustees met in special session at 7pm in the Auditorium. Notice of this meeting was given in advance by posting in three designated places, and advance notification of the trustees by delivery. Roll call was answered by Trustees Olson, Dittmar, Barth, Swanson, and Ehlers.
The Pledge of Allegiance was recited.
The location of the Open Meetings Act was noted.
The agenda was approved on a motion by Barth and seconded by Swanson. RCV: all ayes.
Swanson moved to open the Public Hearing at 7:03pm to hear comments regarding the proposed application for a CDBG grant for the sidewalk/street replacement on 1st Street. Barth seconded the motion. RCV: all ayes. Swanson moved and Barth seconded a motion to close the hearing at 7:22pm. RCV: all ayes. Resolution 2017-05 was introduced by Swanson to proceed with the CDBG grant application and to authorize the Chairman to sign all documents related to this action. Dittmar seconded the motion. RCV: all ayes.
The trustees discussed the two bids for insurance coverage. Swanson moved to accept the bid from LARM for the insurance policy package at a cost of $40,950 for a 3-year commitment. Dittmar seconded the motion. RCV: all ayes. Resolution 2017-04, to become a participant in the League Association of Risk Management and to provide 180 days notice for termination as stated in the interlocal agreement, was introduced by Swanson. Dittmar seconded the motion. RCV: all ayes. The board also agreed to include $580 annual premium for law enforcement coverage.
A Board of Adjustment report was reviewed. Swanson moved to accept the Board of Adjustment recommendation to approve a variance for Lori Bjerrum for altering the roof of her garage. Dittmar seconded the motion. RCV: All ayes.
Swanson reported that a benefit coed softball tournament is being planned for September 3rd. Area teams will be involved, and any proceeds will be directed to the American Legion baseball program. Swanson moved and Ehlers seconded a motion to allow the Gierhan family to rent the ball field facilities for the benefit tournament on Sept. 3rd. RCV: all ayes.
Applicants for the vacancy in the maintenance department were interviewed. Applicants will need to pass a drug test, background check, and a health physical. The trustees decided to advertise again to expand their search.
Chairman Olson informed the trustees that there appears to be sufficient funds in the budget to finish projects that have been delayed. Dittmar moved and Swanson seconded a motion to have the street sweeper repaired at an estimated cost of $2500. RCV: all ayes. Dittmar moved and Barth seconded a motion to purchase a Univar LF ULV Fogger machine for $8,900 and to purchase 30 gallons of Adulticide at a cost of $39 per gallon. RCV: all ayes. Swanson moved and Dittmar seconded a motion to purchase the Neptune meter reading upgrade at an approximate cost of $10,700. RCV: all ayes. Swanson moved and Ehlers seconded a motion to purchase a 2016 John Deere mower for a cost of $8,850 and trade-in of the 757 mower. RCV: all ayes. Swanson moved and Barth seconded a motion to allow $20,000 for tarring of streets in this fiscal year budget. RCV: all ayes. Dittmar moved and Swanson seconded a motion to purchase rock for the Senior Center parking lot. RCV: all ayes. Dittmar moved and Swanson seconded a motion to add $12,150 for street repairs for this fiscal year. RCV: all ayes. Barth moved and Swanson seconded a motion to have Sargent Drilling repair the west well as proposed in the amount of $18,908. RCV: all ayes.
The meeting was adjourned at 9:35pm.