July 3, 2017 REGULAR MEETING
The Village Board of Trustees met in regular session at 7pm in the Auditorium. Notice of this meeting was given in advance by posting in three designated places, and advance notification of the trustees by delivery. Trustees answering roll call were Olson, Dittmar, Barth, Swanson, and Ehlers. Also present were Clint Simmons (LARM), Diane Lichty & Mark Suhr (Suhr & Lichty Ins.), Randy Dvorak, Gail Dishman, Emily & Nicholas Heater, Eugene Hinze, Nikki Leif, Lynn & Johnathan Hoops, Shane Shandera & Sharon Powell, Joyce Schriner, Rian Harkins (SENDD), Dennis Richters, Don Sandman, Rick Hemphill, and Rebecca Sandman.
The Pledge of Allegiance was recited. The location of the Open Meetings Act was noted as being posted on the entry wall.
The agenda was approved on a motion by Swanson, and seconded by Barth. RCV: all ayes.
The minutes of the previous meeting were approved on a motion by Barth, and seconded by Swanson. RCV: all ayes.
Public comments were heard. Don Sandman gave a report on the recent improvements to the tennis court. Randy Dvorak spoke about street tarring, hydrant flushing and mosquito control. Gail Dishman spoke about concerns for a potential housing development. Swanson moved and Ehlers seconded a motion to allow Don Sandman to continue painting at the tennis court as requested. RCV: all ayes. Swanson moved and Dittmar seconded a motion to have a drinking water fountain installed at the tennis court, to put rock around the fence for weed control, and to replace the backboard on a basketball goal. RCV: all ayes.
The Public Hearing to hear comments regarding the proposed application for CDBG funds was declared open at 7:21pm. Rian Harkins explained that the project is requesting $225,000 for sidewalk and street replacement on 1st Street. $146,250 will be CDBG funds and $78,750 in local funds. This is a public works (PW) project, and Utica is eligible for the funds due to our low-to-moderate income (LMI) being 52.8%. Barth moved and Dittmar seconded a motion to close the hearing. RCV: all ayes. Resolution 2017-03 was introduced by Dittmar and seconded by Swanson to authorize the Chairman to sign necessary documents and the application for the PW grant. RCV: all ayes.
The Planning Commission report was reviewed. The Commission met and considered the sidewalk/street replacement and the grant application. Dittmar moved and Swanson seconded a motion to accept the Planning Commission’s recommendation and proceed with the sidewalk/street replacement and application for CDBG funds. RCV: all ayes.
The Economic Development Review Committee met and considered an application for LB840 funds. Nathan Baack moved and Ewald Fehlhafer seconded a motion to approve the application from the Village of Utica for $30,000 from the LB840 fund for use as a portion of the local match toward the CDBG application. RCV: all ayes. Dittmar moved and Swanson seconded a motion to accept the Economic Development Review Committee recommendation. RCV: all ayes.
The organizational chart and committee duties were reviewed. Swanson moved and Barth seconded a motion to table any action until the August meeting. RCV: all ayes.
Dennis Richters spoke to the trustees regarding the possibility of a buyer wanting two lots in the Centennial Heights Subdivision to construct two four-plex units. The Planning Commission will be called to consider this proposal. If any changes are made to the covenants of Centennial Heights Subdivision, it will only affect Lots 1-2.
Insurance bids were reviewed for village coverage. Swanson moved and Dittmar seconded a motion to open the bids. RCV: all ayes. Suhr & Lichty Insurance Agency bid $49,001. LARM bid $40,850 for a 3-year commitment. Swanson moved to accept the bid from LARM for the village’s insurance coverage. Motion died for lack of a second. Dittmar moved to accept the bid from Suhr & Lichty for the village’s insurance coverage. Motion died for lack of a second. Barth moved and Ehlers seconded a motion to table a decision on insurance coverage until the special meeting. RCV: Ayes-Barth, Ehlers, Dittmar, Olson. Nay-Swanson.
A proposal for street repairs was reviewed. The total amount for repairs was $15,850. Swanson moved to proceed with repairing the areas as proposed in addition to a spot on south D Street and at the Senior Center. Dittmar seconded the motion. RCV: all ayes.
Discussion was held on charging the residents for costs incurred for bringing their properties to compliance with city codes. No action was taken.
A request to rent the ball fields for a benefit was considered. Swanson moved and Dittmar seconded a motion to table any decision until the special meeting. RCV: all ayes.
A complaint of parking in an easement was heard. The trustees felt it was a private issue for property owners to resolve.
Job applications for the vacancy in the maintenance department were reviewed. A special meeting will be called for next week, and interviews will be scheduled at that time.
There was no Fire Chief report.
The Pool Manager’s report was reviewed and a copy of an application for lesson help was considered. Barth moved and Dittmar seconded a motion to decline the application for lesson help. RCV: all ayes. Swanson moved and Barth seconded a motion to allow the pool to close at 6pm on July 4th. RCV: all ayes.
Rick Hemphill gave the Zoning Inspector report. Building permit applications from N. Heater for a shed and L. Bjerrum for changing the roof on her garage were considered. Dittmar moved to call a Board of Adjustment meeting for Bjerrum’s application since it did not meet setback requirements, and Swanson seconded the motion. RCV: all ayes. Dittmar moved and Swanson seconded a motion to approve the Zoning Inspector’s report. RCV: all ayes.
The Sheriff’s report was reviewed. Swanson moved and Barth seconded a motion to approve the report. RCV: all ayes.
The Chair report was given. Items discussed were: preliminary budget work, compost materials to be hauled out, and picking up tree limbs after a storm. Swanson moved and Ehlers seconded a motion to approve Larry Naber to take materials from the compost site to his farm for the cow lot. RCV: all ayes. The public notice for the CDBG grant application contained an error in the amount requested. The notice should have read $146,250 but instead was printed as $130,000. Rian advised the board to correct the public notice and post in three designated areas and then approve the amended notice at the special meeting.
Rick gave the Maintenance report. Items discussed were problems with the nursing home’s fire suppression system & subsequent repairs; compost site was burned; village property on insurance list; policy on chipping limbs and consider getting a grappler hook.
The Clerk’s report was reviewed. Swanson moved and Dittmar seconded a motion to authorize the Clerk to forward items to be included in the Basic Code Book to American Legal Publishing. RCV: all ayes.
The Treasurer’s report was approved on a motion by Swanson and seconded by Barth. RCV: all ayes. The FY 2016-17 budget summary was reviewed.
Claims were reviewed. Ehlers moved and Swanson seconded a motion to pay all claims. RCV: all ayes.
The meeting was adjourned at 10:17pm.
The following claims were paid:
Norris Public Power 3,997.44 Black Hills Energy 407.80
Windstream 927.47 Verizon Wireless 174.70
Kopchos Sanitation 285.50 Recycling Enterprises 230.00
James Steider Agency 2,856.00 Josh Struble, reimb. 98.29
Travis Grantski, reimb. 139.80 Pedersen Distributing 140.08
Utica Community Care 2,100.70 Colonial Supp. Ins. 869.81
Seward Co. Indep. 267.04 Seward Co. Sheriff 517.80
Kathy Calder, website 120.00 Garry Dittmar, reimb. 29.50
Fehlhafer’s, Inc. 604.50 PacNSave 132.72
ULine 69.21 WalMart Community 64.93
Rebecca Sandman, mlg 56.70 Mierau & Co, P.C. 85.00
Advanced Office 17.00 Principal Life Group 338.76
NE Public Health Lab 270.00 Doug Pollak 40.00
Cummins Sales/Service 1,176.35 NMPP Energy 123.78
Chase Card Services 5.46 Sargent Drilling 450.00
ACCO 1,447.65 Utica Parts/Service 217.05
Olsson Assoc, eng. 4,333.47 Midwest Seamless Gutter 65.00
Beaver Hardware 224.90 John Deere Financial 84.11
Volzke Corporation 1,230.50 One-Call Concepts 62.64
MARC Corp. 1,559.50 Joshua Warren 180.00
Myers Construction 27,428.33 Jackson Services 164.90
Central Valley Ag 271.13 TASC, health svgs 655.32
EFTPS, pyrl tx 5,578.04 MassMutual Financial 378.93