June 5, 2017 REGULAR MEETING
The Village Board of Trustees met in regular session at 7pm in the Auditorium. Notice of this meeting was given in advance by posting in three designated places, and advance notification of the trustees by delivery. Trustees answering roll call were Olson, Dittmar, Barth, Swanson, and Ehlers. Also present were Sandi Swanson, Kate Kalinosky, Clint Simmons, Rusty Bush, and Rick Hemphill.
The Pledge of Allegiance was recited.
The location of the Open Meetings Act was noted.
The agenda was approved on a motion by Swanson and seconded by Barth. RCV: all ayes.
The minutes of the May meeting were approved on a motion by Barth and seconded by Swanson. RCV: all ayes.
There were no public comments.
The Board of Adjustment submitted a report on the public hearing for a variance application on Rusty Bush’s building permit. Swanson moved to accept the Board of Adjustment’s recommendation to allow the variance for a deck to be placed in front of the house to replace steps that are in place now. Dittmar seconded the motion. Due to the location of the new deck, the owners acknowledge they would pay any expense of removing the deck if utilities required repair. RCV: all ayes.
Ehlers moved and Swanson seconded a motion to deviate from the agenda. RCV: all ayes.
Kate Kalinosky, from BNSF Railroad, spoke to the trustees about the railroad crossings in the community. She drove across the three crossings in town, and is concerned about the blind spot on the D Street crossing. Discussion was held on the various issues with the crossings, mowing the railroad’s right-of-way, and ice build-up on the tracks. Kate will look into the maintenance orders to see if any repairs are scheduled for the crossings. Scott Farrell is the area road master and his contact information was provided to the board.
Clint Simmons from LARM spoke to the trustees about insurance coverage. (LARM: League Association of Risk Management) Clint offered to write a proposal for municipal coverage. Swanson moved and Dittmar seconded a motion to ask LARM to put a proposal together and present it at the July 3 meeting. RCV: all ayes.
A status report on the water improvement project was given. Swanson moved and Ehlers seconded a motion to increase the SRF loan by $150,000 for water main replacement. RCV: all ayes. Pay request #4 to Myers Construction was submitted. Swanson moved and Barth seconded a motion to approve Pay request #4 to Myers Construction in the amount of $175,255.69. RCV: all ayes. Change Order #2 was submitted for review. Dittmar moved and Swanson seconded a motion to approve Change Order #2 in the amount of $29,243.66. RCV: all ayes. The reimbursement request from NDEQ was considered. Swanson moved and Barth seconded a motion to approve the reimbursement request from the NDEQ loan in the amount of $191,060.69. RCV: all ayes.
Public nuisance properties were reviewed. A sheriff’s deputy will be present when the items are removed. Properties that haven’t been mowed were also discussed.
A Special Designated Liquor permit from Hunter’s Lounge for an event on July 28th at St. Patrick’s Parish Hall was considered. Swanson moved and Dittmar seconded a motion to approve the SDL application from Hunter’s Lounge for the event on July 28th. RCV: all ayes.
The Planning Commission was asked to consider the sidewalk/ street replacement project. Barth moved and Swanson seconded a motion to call for a meeting of the Planning Commission to consider approval of the Streetscape Project on 1st Street between D and E Streets. RCV: all ayes.
A proposal from Ron Hulse to monitor the compost site was considered. Dittmar moved and Barth seconded a motion to forego Ron’s offer at this time. RCV: Ayes-Dittmar, Barth, Swanson, Olson. Nay-Ehlers.
Street repairs on 1st Street from B to D Streets were considered. Dittmar moved and Swanson seconded a motion to get bids on concrete repair of 1st Street between B and D Streets. RCV: all ayes.
Trustee Swanson distributed a proposed organizational chart of village committees for review. The trustees were asked to look this chart over and make any recommendations at the next meeting.
There was no Sheriff’s report.
The Pool Manager report was reviewed. Rick reported that the flow meter wasn’t working so a new one has been ordered.
There was no Fire Chief report.
Rick gave the Zoning Inspector report and submitted building permit applications from W. Wieman for a deck/patio; S. Lankford for a fence; C. Falmlen for a metal carport. Barth moved and Swanson seconded a motion to approve the Zoning Inspector’s report.RCV:all ayes.
The Chair report was heard. Items discussed were: Upper Big Blue Project of redoing maps for flood plain does not pertain to Utica; costs for decorative lighting as suggested by the Betterment Committee; water connections at 420 and 430 1st Street were not paid in full. The decorative lighting was estimated at $3335 per pole and $2500 for installation. Approximately $45-50,000 will need to be budgeted for this project.
Rick gave the Maintenance report. Items discussed were Utica Days preparation, swimming pool maintenance, ball field drainage and lights, mowing at the Senior Center, fire trucks that drove across new concrete. Projects to be considered are the cleaning of ditches for better drainage, tree trimming, tarring streets, F Street culverts, and consider watering grass in the north park.
The Clerk’s report was reviewed. Dittmar moved and Swanson seconded a motion to table action on a new meter reading system until the July meeting. RCV: all ayes.
The Treasurer’s report was approved on a motion by Swanson and seconded by Barth. RCV: all ayes.
Claims were reviewed. Ehlers moved and Swanson seconded a motion to pay all bills except for one Myers Construction claim for $999.00. RCV: all ayes.
Swanson moved to give Don Sandman $100 in Utica Bucks for his work on the tennis court. The motion died for lack of a second.
The meeting was adjourned at 10:40pm.
The following claims were paid:
Norris Public Power Dist. 3,235.25 Black Hills Energy 529.82
Windstream 849.28 Verizon Wireless 174.70
Kopcho’s Sanitation 185.50 Recycling Enterprises 345.00
Combs Concrete/Masonry 1,107.00 Colonial Supp. Ins. 579.94
Michael Mullally 133.00 Eakes Office Products 2.10
Seward Co. Indep. 62.77 Seward Co. Sheriff 517.80
Kathy Calder, website 120.00 CNA Surety, bond 100.00
NE Public Health Lab 33.00 Doug Pollak, retainer 40.00
NDEQ-Fiscal Services 72,027.13 Karl Micek 890.75
Sapp Brothers 1,076.77 USA Blue Book 162.96
MARC Corp. 1,732.00 Rebecca Sandman, mlg. 36.18
Great Plains Pest Mgmt. 115.00 Chase Card Services 151.32
Olsson Assoc, eng. 6,582.70 Advanced Office 15.00
Municipal Supply, Inc. 4,680.29 Midwest Laboratories 151.00
Rick Hemphill, reimb. 6.84 Central Valley Ag 171.00
Greckel Construction 894.00 Jackson Services 210.15
In The Swim 81.94 WalMart Community 62.43
Colin Electric Motor 1,363.38 Lincoln Aquatics 118.65
Springer Electric 110.90 BSN Sports 361.52
ACCO 709.64 John Deere Financial 727.50
Larry Barth, mlg. 70.41 Beaver Hardware 936.16
Mead Lumber 19.33 PacNSave 104.95
Penner’s Tire & Auto 391.79 NDEQ- lic. renewal 150.00
EFTPS, pyrl tx 4,537.12 Principal Life Group, ins. 338.76
TASC 469.00 MassMutual Financial 457.25