March 6, 2017 –REGULAR MEETING
The Village Board of Trustees met in regular session at 7pm in the Auditorium. Notice of this meeting was given in advance by posting in three designated places, and advance notification of the trustees by delivery. Roll call was answered by Trustees Olson, Dittmar, Barth, Swanson, and Ehlers. Also in attendance were guests Andy Fehlhafer, James Brown, Sherri Rinne, Rick Hemphill, Deputy Russ Frazey, Deputy Jordan Legband, Kelly Hartshorn, Craig Wolf and Rebecca Sandman.
The Pledge of Allegiance was recited.
The Open Meetings Act is posted on the entry wall.
The agenda was approved on a motion by Swanson and seconded by Dittmar. RCV: all ayes.
Minutes of the February regular and special meeting were approved by a motion from Barth and seconded by Swanson. RCV: all ayes.
Chairman Olson stated that Myers Construction intends to be back at the end of the month to finish the water project. It was noted that Van Kirk Brothers paid the bill to tar streets.
Andy Fehlhafer spoke to the trustees about a parking ticket that was issued to his tenant. The trustees advised them to park in a way that allows reasonable access to the sidewalk.
Trustee Swanson reported that UBO is not interested in the proposal of a temporary concession stand at the ball field.
Auditorium updates were discussed. Dittmar moved to proceed with updates to the restroom area per Kevin Sullivan’s bid, and Swanson seconded the motion. RCV: all ayes. Swanson moved to purchase an outdoor bulletin board and set it into the brick in the east window space, and Dittmar seconded the motion. RCV: all ayes.
Craig Wolf gave the Fire Chief report. Two new members were welcomed to the department; a request to close streets on June 3 for the BigBlueMile award ceremony & beer garden was heard; a request to apply for a special designated liquor permit was heard. Swanson moved to give permission to close streets as the UVFD sees fit and to apply for a special designated liquor permit for the June 3 activities. Dittmar seconded the motion. RCV: all ayes. Barth moved and Swanson seconded a motion to approve the two new members to the department. RCV: all ayes.
Acoustical tile in the Auditorium was discussed. Dittmar moved to proceed with Butzke Construction’s bid for C40 acoustical tiles, and Swanson seconded the motion. RCV: all ayes.
Chairman Olson reported he received an email from BNSF railway with additional information on the dimensions to railroad property. Olson and Dittmar measured the grounds and have determined that approximately 72% of the ground belongs to the railroad and the other 28% is village owned, but to simplify the matter it was rounded to 70/30. Dittmar moved to send the 2016 mowing bill to BNSF RR for the amount of $1890, which is 70% of the cost of the total costs. Barth seconded the motion. RCV: all ayes.
Ordinance 755, an ordinance that requires property owners to pay for all water/sewer utilities that are in their name, was introduced and read for the 3rd and Final time by a motion from Dittmar. Barth seconded the motion. RCV: all ayes. Dittmar then moved and Barth seconded a motion to adopt and pass Ord. 755 as read. RCV: all ayes.
Deputy Frazey gave the Sheriff’s report and introduced Deputy Legband. He reported that the courts and judges will move to the new Justice Center around the first of May. The calls for service log was reviewed. Barth moved and Swanson seconded a motion to accept the Sheriff’s report. RCV: all ayes.
Maintenance to the pool’s bath house was discussed. Swanson moved and Ehlers seconded a motion to approve Rick Micek’s plan to scuff the bath house floors and apply the same product as what is applied to the floor of the wading pool to prevent slippery surfaces, at the estimated cost of $1700. RCV: all ayes.
Heritage Days weekend has been moved to the first weekend in June (June 2-3-4) to coincide with the BigBlueMile blowout event. Barth moved and Swanson seconded a motion to have a certificate of insurance that lists the Village as additional insured for all BigBlueMile blowout events. RCV: all ayes.
Potential public nuisance properties were discussed. Barth moved and Dittmar seconded a motion to declare the property described as 100 1st Street a public nuisance. RCV: all ayes. Dittmar moved and Barth seconded a motion to appoint Chairman Olson as the designated official to proceed with nuisance abatement against the owner at 100 1st Street. RCV: all ayes.
Applications for seasonal employees were opened and reviewed. Dittmar moved and Swanson seconded a motion to appoint Kathy Calder as pool manager for 2017. RCV: all ayes. Dittmar moved and Swanson seconded a motion to hire Annie Kmoch and Caleb Utter as lifeguards. RCV: all ayes. Swanson moved and Dittmar seconded a motion to hire Kelly Hartshorn as ball field maintenance at $14/hour. RCV: Ayes-Swanson, Dittmar, Barth, Olson. Nay-None. Abstain-Ehlers. Dittmar moved and Swanson seconded a motion to allow sand to be put in the sand pit and a volleyball net to be installed at the ball field by anyone interested. RCV: all ayes. Swanson moved and Ehlers seconded a motion to hire Larry Barth as a seasonal employee to mow, at $14/hour. RCV: Ayes-Swanson, Ehlers, Dittmar, Olson. Nay-None. Abstain-Barth.
Rick Hemphill gave the Zoning Inspector report. There were no building permit applications to submit, but Rick requested that the trustees consider Section 10.21 in the new comprehensive code book regarding building permits. From this point on, Section 10.21 will be enforced that requires a building permit for all buildings, regardless if they are temporary or not. Barth moved and Ehlers seconded a motion to approve the Zoning Inspector report. RCV: all ayes.
The Chair report was heard. Items discussed were: maintenance to the road adjacent to the lagoons where a washout occurred; Heritage Days celebration has been moved to June; consider a city-wide clean-up day prior to Heritage Days; consider posting notices that cardboard should be broken down & only allowable recycled materials are allowed at the bins; conversations with the cable company about abandoning the satellite dish site. Swanson moved and Barth seconded a motion to furnish a roll-off for the clean-up day. RCV: all ayes.
Jim Swanson reported on Senior Center activities. Rock is needed in the parking lot, and there are two spots on the sidewalks that should be repaired or replaced.
Rick gave the Maintenance report. Items discussed were: drawdown at the lagoons is underway; the aqueduct was cleaned from a lot of cornstalks to allow for better drainage; the reuse tank at the water plant is not functioning well and the engineers were contacted; annual water school is Mar 14 & 15 in Kearney; water is seeping into the “Legion Club” basement and then into the Auditorium again so further maintenance is necessary; chlorine doors have not been installed yet but should be soon. Swanson moved and Barth seconded a motion to proceed with repairing the north wall as Trustee Dittmar proposed. RCV: all ayes. The maintenance report was accepted on a motion by Swanson and seconded by Barth. RCV: all ayes.
The clerk’s report was reviewed. Items discussed were water/
sewer accounts receivable; updates to the Personnel Handbook and a resolution to adopt the Handbook; consider amending the mileage rate reimbursement; consider holding a Household Hazardous Waste collection in April. The mileage reimbursement rate was changed to $.53.5/mile on a motion by Ehlers and seconded by Swanson. RCV: all ayes. Dittmar approved Tab 8 of the Personnel Handbook regarding Employee Conduct, and Swanson seconded the motion. RCV: all ayes. Resolution 2017-2 was introduced by Dittmar which adopts the updated Personnel Handbook, and Swanson seconded the motion. RCV: all ayes.
The Treasurer’s report was approved by a motion from Swanson and seconded by Ehlers. RCV: all ayes.
Claims were reviewed. Ehlers moved and Swanson seconded a motion to approve payment of all claims. RCV: all ayes.
The meeting was adjourned at 10:30pm.
The following claims were paid:
Seward Co. Public Power 3,925.88 Verizon Wireless 174.64
Black Hills Energy 1,060.78 Kopchos Sanitation 185.50
Windstream 1,631.30 Recycling Enterprises 230.00
Utica Community Care 923.12 Eco Water 33.00
Merle’s Garden Center 231.49 Joyce Schriner, reimb. 257.77
Matt Walford 78.75 PacNSave 395.05
Colonial Supp. Ins. 505.82 Advanced Office 10.98
Michael Mullally 323.00 TNT Computer Rep. 90.00
Suhr & Lichty Insurance 257.00 Seward Co. Sheriff 517.80
Seward Co. Indep. 95.03 Mierau & Co, CPA 85.00
Kathy Calder, website 120.00 Rebecca Sandman, mlg. 35.84
Rick Hemphill, reimb. 11.25 WalMart Community 121.22
Eakes Office Products 32.24 Great Plains Pest Mgmt. 45.00
NE Public Health Lab 256.00 Doug Pollak 40.00
Hemphill Electric, LLC 483.60 Chase Card Services 13.30
Olsson Assoc, eng. 5,649.96 NMPP Energy 123.78
Midwest Labs 21.70 McCormick’s H/AC 64.20
Central Valley Ag 236.37 Utica Parts/Service 101.32
CAT Financial, lease 3,600.00 John Deere Financial 831.52
Beaver Hardware 349.62 Jackson Services 141.83
MARC Corp. 1,828.85 ACCO 130.95
Larry Barth, reimb. 144.90 DHHS, pool permits 80.00
Principal Life Group, ins. 321.81 TASC, health svgs 603.80
Wages 8,807.90 MassMutual, retrmnt 465.69
Rebecca Sandman, Village Clerk/Treasurer