October 4, 2017 REGULAR MEETING
The Village Board of Trustees met in regular session on Wednesday, October 4, 2017, at 7pm in the Auditorium. Notice of this meeting was given in advance by posting in three designated places, and advance notification of the trustees by delivery. Roll call was answered by Trustees Olson, Dittmar, and Barth. Swanson was absent. Ehlers entered the meeting at 7:10pm. Also present were guests Andy Fehlhafer, Joyce Schriner, LaVern Stuhr, Autumn & Ella Walford, Ken Schmieding, Michael Shonka, Deputy Frazey, Deputy Legband, Greg & Wendy Dodson, Ron & Deb Tomes, and Rebecca Sandman.
The Pledge of Allegiance was recited.
The location of the Open Meetings Act was acknowledged.
The agenda was approved on a motion by Dittmar and seconded by Barth. RCV: all ayes.
The minutes of the September regular and special meetings were approved on a motion by Barth and seconded by Dittmar. RCV: all ayes.
There were no public comments.
Autumn Walford gave a Park Committee update on fundraising and planning for the playground equipment at the Ball Field Park. The quote from Game Time is for $18,827.27 which includes the playground equipment and ground cover. Options for the ground cover were discussed, and trustees will consider which option works best. Mike Fehlhafer has offered to prepare the ground surface and construct the equipment. Autumn requested a decision be made by the next meeting so the order can be placed. (Price increases will be made for orders after Nov. 30th) Autumn expected to begin the construction in April 2018.
Chairman Olson reported that he and Trustee Dittmar met with the County Attorney regarding prosecution of city code violations. Milford and Seward have similar interlocal agreements in place. The County Attorney proposes to prosecute violations of the city codes at a fee of $1000 per year. Dittmar moved and Ehlers seconded a motion to enter into an interlocal agreement with the County Attorney to prosecute violations and enforce city codes, contingent on approval from the County Commissioners. RCV: all ayes. The fine/waiver schedule was reviewed with some items removed and others added. The County Commissioners will consider the agreement at their meeting.
Deputy Frazey spoke to the trustees about a possible violation of city codes at a residence. Complaints were made to the village office about the number of dogs, excessive barking, and fecal odors. The issue is handled by the village attorney and a court date will likely occur. Also discussed was posting a sign at the RV camp sites informing campers of the five-day stay and for campers to register at the village office or Sheriff’s office. A sign will be ordered for that purpose.
Ken Schmieding of Green Energy of Nebraska spoke to the trustees about solar energy. Michael Shonka also spoke of this service. Ken offered to draw up a proposal for the trustees to consider.
One bid was received for the sale of village property. A bid of $10,000 was received from Greg & Wendy Dodson. Dittmar moved to enter into executive session at 8:25pm to discuss a real estate transaction, and Barth seconded the motion. RCV: all ayes. Dittmar moved and Barth seconded a motion to return to open session at 8:34pm. RCV: all ayes. Ehlers moved to offer the village property to the Dodson’s for $13,000 with a 20′ easement agreement and that they will be responsible for maintaining the ditch. Dittmar seconded the motion. RCV: all ayes. Mr. and Mrs. Dodson accepted that offer.
Ron Tomes spoke to the trustees about the beautification project on 1st Street. He urged the trustees to consider a master plan for the project. The project is on hold pending notification of a CDBG award.
Chairman Olson reported that according to the City Codes, the Park Committee should report to the Village Board of Trustees. Jim Swanson and Larry Barth are the trustee liaisons for the Park Committee.
A list of members of the Betterment Committee was considered. Dittmar moved and Barth seconded a motion to appoint the list of members to the Betterment Committee as proposed. RCV: all ayes.
The trustees discussed designating particular parking spots for semi-trailer trucks. Ewald Fehlhafer has space along Highway 34 for five or six trucks and is willing to work with the town. Dittmar moved and Barth seconded a motion to table this issue until the November meeting. RCV: all ayes.
Potential public nuisance properties were discussed. A list of properties will be made for further action. Unlicensed vehicles were also discussed, and a list of those vehicles will be compiled.
The matter of moving the dump station from the north ball field parking lot closer to the RV camping sites was considered. Barth moved and Ehlers to table the issue until the November meeting. RCV: all ayes.
There was no Fire Chief report.
The Sheriff’s report was reviewed. Barth moved and Ehlers seconded a motion to approve the report. RCV: all ayes.
There was no Zoning Inspector report.
The Chair report was heard. Items covered were mowing BNSF railroad ground; a financial report from SCCDP; additional training from Olsson Assoc. at a cost of $2000; consider purchasing grapple hooks. No action was taken.
A written maintenance report was reviewed. Fluoridation training is offered at a class in Columbus; issues with the drainage tube on 5th St; signage replacement; loose guy wires at cable lot. Barth moved and Dittmar seconded a motion to register both employees at the water class in Columbus on Oct. 26th. RCV: all ayes.
The Clerk’s report was reviewed. Items discussed were the status of delinquent w/s accounts; endorsing checks for the Betterment Committee; Halloween patrol by UVFD. Ehlers moved and Barth seconded a motion to purchase a Betterment Committee stamp for endorsing checks. RCV: all ayes. The clerk was instructed to request the UVFD patrol the streets on Halloween night and to provide refreshments.
The Treasurer’s report was approved on a motion by Barth and seconded by Dittmar. RCV: all ayes. The budget summary for Oct 16-Sep 17 was reviewed.
Claims were reviewed. Ehlers moved and Dittmar seconded a motion to approve payment of all claims. RCV: all ayes.
The meeting was adjourned at 10:46pm.
The following claims were paid:
Norris Public Power 3,722.68 Black Hills Energy 391.36
Windstream 871.15 Verizon Wireless 249.82
Kopchos Sanitation 210.50 Recycling Enterprises 230.00
Utica Community Care 1,122.86 The Thompson Co. 77.37
Colonial Supp. Ins. 106.76 Mierau & Co, CPA 635.00
Kathy Calder, website 110.00 Seward Co. Indep. 69.53
Seward Co. Sheriff 517.80 Rebecca Sandman, mlg 37.80
TASC, health svgs 609.00 York News-Times 211.25
Great Plains Pest Mgmt. 230.00 NE Public Health Lab 33.00
Olsson Assoc, eng. 652.33 ACCO 570.38
One-Call Concepts 23.79 MARC Corp. 779.00
Utica Parts/Service 920.89 John Deere Financial 103.17
Central Valley Ag 604.50 Volzke Corporation 7.49
PacNSave 179.57 Fehlhafer’s, Inc. 15.00
Eakes Office Solutions 36.48 ODB Company 664.53
Chase Visa 795.91 Beaver Hardware 868.66
Jackson Services 55.37 Pieper’s Pottys 150.00
EFTPS, pyrl tx 3,113.00 Company Care 22.00
MassMutual Financial 203.83 NDHHS, class reg. 298.00
Wages 10,290.50 Advanced Office 256.14
Rebecca Sandman, Village Clerk/Treasurer