September 5, 2017 REGULAR MEETING
The Village Board of Trustees met in regular session at 7pm in the Auditorium. Notice of this meeting was given in advance by posting in three designated places, and advance notification of the trustees by delivery. Roll call was answered by Trustees Olson, Dittmar, Barth, Swanson, and Ehlers. Also present were Dale Kaliff, Melissa Grantski, Joyce Schriner, Mike Fehlhafer, Marci Fehlhafer, Jonathan Jank, Shane Baack, and Rebecca Sandman.
The Pledge of Allegiance was recited.
The location of the Open Meetings Act was noted as being posted on the hallway wall.
The agenda was approved on a motion by Barth and seconded by Swanson. RCV: all ayes.
Minutes of the August 7th and 8th meetings were approved on a motion by Swanson and seconded by Ehlers. RCV: all ayes.
There were no public comments.
Melissa Grantski spoke to the trustees about having the Commercial Club operate under the town for insurance purposes. She also requested the Heritage Committee be added to the committees the Village Board oversees. An open meeting will be held October 1st to brain storm and plan for next year’s Heritage Days festivities. All are invited to share ideas and strategic planning. Chairman Olson will contact the village’s insurance agent about event coverage.
The Park Committee had attended last month’s meeting to request financial assistance toward the purchase of playground equipment at the ball field park. Dittmar moved and Ehlers seconded a motion to transfer $20,000 from the Keno Proceeds account to the park fund for playground equipment. RCV: all ayes.
Semi-truck parking in residential areas was brought up for discussion again. A large area for trucks and plug-ins for winter parking will need to be available. Trustee Swanson will look into this matter further.
Discussion was held on setting a time limit for camping at the RV pads. Swanson moved and Barth seconded a motion to post a sign that limits campers to five days, and if they want to stay longer they must contact the clerk’s office. RCV: all ayes.
Swanson moved and Barth seconded a motion to amend the order of the agenda. RCV: all ayes.
Jonathan Jank and Shane Baack with the Seward County Chamber and Development Partnership spoke to the board about renewing memberships. Dittmar moved and Swanson seconded a motion to renew the Village’s membership with SCCDP in the amount of $6,000. RCV: all ayes. Jonathan also gave a brief update on recent and current economic developments.
The most recent employment applications were reviewed. Dittmar moved and Barth seconded a motion to place these applications on file. RCV: all ayes.
Joyce Schriner gave a brief report on the Honor Walk project. A fundraiser is planned for October 3rd with proceeds to benefit the sidewalk project.
There was no new information for the window replacement at the Senior Center. This will be put on the special meeting agenda.
Dittmar moved and Barth seconded a motion to hire Gary TeSelle of Milford as the designated water operator, with Dale Kaliff being the sampler. RCV: all ayes.
Swimming pool repairs were discussed. A controller was borrowed from Bellevue and four chemical level sensors were recommended for replacement. Barth moved and Dittmar seconded a motion to purchase this equipment for the pool. RCV: all ayes. Dale will take care of this.
Potential public nuisance properties were reviewed. Swanson moved and Barth seconded a motion to declare 650 3rd Street a public nuisance due to vegetation overgrowth. RCV: all ayes. Dittmar moved and Barth seconded a motion to set a citation of $250 to the residents at 501 Indiana Street for operating a dog kennel illegally. RCV: all ayes. Swanson moved and Dittmar seconded a motion to send a letter to the resident at 440 D Street for vegetation overgrowth and if the violation has not been corrected within five days a fine of $100 should be assessed. RCV: all ayes. Dittmar moved and Swanson seconded a motion to assess a citation of $100 to the resident at 650 3rd Street for overgrown vegetation. RCV: all ayes. Chairman Olson will visit with the village attorney about levying fines for violations of city codes.
Correspondence from Southeast Nebraska Development District (SENDD) was reviewed. Swanson moved and Barth seconded a motion to renew the annual dues in the amount of $1575. RCV: all ayes.
Trees in the south park have been inspected. Swanson moved and Ehlers seconded a motion to have the Jones memorial tree and possibly the Messman memorial tree removed if necessary and replacement trees planted. RCV: all ayes. Dittmar moved and Swanson seconded a motion to have signs made that designate the village parks by name. RCV: all ayes.
A proposal was reviewed for water tower maintenance. Inland Potable proposed a fee of $2875 to inspect and clean the tower and two water tanks. RCV: all ayes.
Swanson moved and Barth seconded a motion to authorize the Chairman and President to approve prepayment of certain claims they deem necessary before the end of the fiscal year. RCV: all ayes.
Swanson moved and Barth seconded a motion to approve seeding grass in the area west of the water plant. RCV: all ayes.
There was no Fire Chief report.
There was no Sheriff’s report.
Two building permit applications (VanSkike fence & Micek garage) were submitted in the Zoning Inspector’s report. Swanson moved and Dittmar seconded a motion to accept the Zoning Inspector’s report. RCV: all ayes.
Chairman Olson gave the chair report. Items discussed were flags on D Street that interfere with pedestrian traffic; mosquito control; update on keno gaming at TNT; wage review. Swanson moved and Ehlers seconded a motion to send the tenant a letter about placing the flags higher on the post so as to not interfere with pedestrians. RCV: all ayes. Swanson moved and Dittmar seconded a motion to contact Nathan Baack to spray for mosquitoes. RCV: all ayes. Wage review will be discussed further at the special meeting.
Dale Kaliff gave the maintenance report. Items reviewed were: getting textbooks for the Grade 3 & 4 water classes; hydrant repair at the RV pad & lift station; requested map upgrades, signage upgrades; recent and current water repairs; continuing education classes for mosquito control, water and wastewater licensing.
The clerk’s report was reviewed. Swanson moved and Barth seconded a motion to allow the clerk to attend the Power Pool’s refresher class in Lincoln. RCV: all ayes. Swanson moved and Dittmar seconded a motion to approve payment for vacation days to Dylan Wiemer. RCV: all ayes.
The Treasurer’s report was approved on a motion by Swanson and seconded by Barth. RCV: all ayes.
Claims were reviewed. Swanson moved and Barth seconded a motion to approve payment of all claims except the housing study claim to SENDD. RCV: all ayes.
The proposed step-salary schedule was reviewed.
The meeting was adjourned at 10:27pm.
The following claims were paid:
Norris Public Power Dist. 4,363.10 Black Hills Energy 393.83
Windstream 920.75 Verizon Wireless 177.06
Kopchos Sanitation 210.50 Recycling Enterprises 230.00
Emergency Apparatus 1,106.72 Colonial Supp. Ins. 579.94
Heiman Fire Equip. 6,977.25 Seward Co. Indep. 168.81
SENDD, dues 1,575.00 Seward Co. Sheriff 517.80
Mierau & Co, CPA 85.00 Advanced Office 12.46
Josh Warren, mowing 105.00 Kathy Calder, website 130.00
Company Care 22.00 Eakes Office Solutions 16.14
Rebecca Sandman, mlg 56.70 WalMart Community 11.85
Chase Card Services 959.82 NE Public Health Lab 894.75
Olsson Assoc, eng. 3,735.36 Doug Pollak, retainer 40.00
Garry Dittmar 100.00 Midwest Laboratories 698.00
JR’s Bobcat Service 1,738.57 PacNSave 29.22
Municipal Automation 571.92 Springer Electric 50.00
Gary TeSelle, work done 364.14 Nebr. Mosquito VCA 100.00
MARC Corp. 2,575.00 Orscheln’s 213.75
Fehlhafer’s, Inc. 10.00 Central Valley Ag 63.00
Sapp Brothers 232.50 Blue Valley Contracting 416.00
R & B Contractors 33,301.00 York News-Times 658.48
Beaver Hardware 54.90 Jackson Services 118.30
Miller Seed/Supply 1,142.50 Utica Parts/Service 946.38
NDEQ, regist. 300.00 TASC, health svgs 609.00 Wages 10,601.38 MassMutual, retiremt 186.31