May 6, 2019
May 6, 2019 REGULAR MEETING
The Village Board of Trustees met in regular session at 7:00pm in the Auditorium. Notice of this meeting was given in advance by posting in three designated places, and advance notification of the trustees by delivery. Trustees present were Olson, Baack, Ohlsen, Swanson, and Wiemer. Also attending were Joyce Schriner, Autumn Walford, Sharon Powell, Jonathan Jank, Dave Daake, Melissa Grantski, Danielle Scheele, Dale Kaliff, and Rebecca Sandman.
The Pledge of Allegiance was recited. The Open Meetings Act is posted on the entry wall.
The agenda was approved on a motion by Swanson, and seconded by Wiemer. RCV: all ayes.
The minutes of the April regular and special meetings were approved on a motion by Swanson, and seconded by Ohlsen. RCV: all ayes.
Public comments were heard from Autumn Walford on the dedication of the ball field playground equipment on Thurs, May 16th, at 7pm. The public, current and former trustees will be invited.
Chairman Olson reported on the status of the 1st Street Paving and Sidewalk project. Change order #1 from Sealcoat was considered which will extend the substantial completion time until Sept. 30th. Swanson moved and Baack seconded a motion to approve Change Order #1 to extend the completion date for Sealcoat to Sept. 30, 2019. RCV: all ayes.
Discussion was held on the water tower agreements. Viking Painting bid $114,150, and Maguire Iron bid $92,500 for a multi-year inspection and maintenance contract. After lengthy discussion, Ohlsen moved and Swanson seconded a motion to offer the water tower maintenance agreement to Viking. RCV: Ayes-Ohlsen, Swanson, Wiemer, Baack. Nay-Olson.
Jonathan Jank (SCCDP) spoke to the trustees about the transferal of the library to the village. The transfer must go through another 501 (c) entity, so Bridges has accepted responsibility for handling the transfer. The Daake family has requested the building be kept open for Cub/Boy Scout activities as long as there are active troops. Swanson moved and Wiemer seconded a motion to proceed with the transfer of the Heritage Hall ownership, and pay Bridges $100 for a set-up fee and $20 per transaction. RCV: all ayes.
Chairman Olson gave a brief update on the railroad crossing status. BNSF will close the Centennial Ave. crossing on Mon, May 13 after school starts to do maintenance on the crossings. They intend to have the maintenance completed before school dismisses on Tues, May 14. Then BNSF will begin working to raise the north track on the D Street crossing. In a surprise move, BNSF required Kevin Sullivan to have increased liability coverage to cover his work on the approaches. Kevin is working on other jobs, and wasn’t sure when he could start on the village’s project. More information will be coming.
Dale reported that caulking the pool is nearly finished. Then he will power wash, chlorinate, paint the black stripes, and then begin filling the pool. He stated if the pool was sandblasted and epoxy paint was applied, the pool would be guaranteed for ten years. Garry Dittmar will finish work on the sky lights and turbines from hail damage. Sharon Powell gave a report on the shade shelter project she has taken on. Norris awarded Utica a grant toward the shade shelter, and that leaves the balance remaining at $1500. Sharon intends to contact local businesses for donations.
Trustee Swanson reported on information he has gathered on the PTO and insurance benefits program. Shane Baack will meet with full-time employees on Thurs, May 16 to go over benefit options. Swanson moved and Wiemer seconded a motion to allow the full-time employees to receive the monthly insurance stipend for insurance products or in their wages. RCV: all ayes.
Melissa Grantski spoke to the trustees about closing streets for the BigBlueMile event. She requested D Street from the alley south to 1st; 1st Street from D to C Street; Ohio St from C to D Streets; and D Street from Ohio to the alley south of the fire hall be closed. Swanson moved and Ohlsen seconded a motion to close the streets as requested for the BigBlueMile event on May 31, 2019. RCV: all ayes.
A request from a property owner to split a large parcel was discussed. Swanson moved and Baack seconded a motion to approve the splitting of the property as soon as the owner’s attorney has prepared the documents and the legal description is finalized. RCV: all ayes.
Swanson moved and Wiemer seconded a motion to approve the proposed lighting improvements at the fire barn. RCV: all ayes.
The snow policy was reviewed. Swanson moved to amend the snow removal policy to declare a snow emergency when there is snowfall of 2″ or more, and to require all vehicles be moved off the streets. Wiemer seconded the motion. Notification to the public will be made prior to snow season by the newsletter, message scrolls at the Bank and Bronco Spur and on the website.
Dylan Wiemer successfully completed the pesticide training. Swanson moved and Baack seconded a motion to increase Dylan’s wages by $.50/hour effective 5-1-19. RCV: Ayes-Swanson, Baack, Ohlsen, Olson. Nay-None. Abstain-Wiemer.
A special designated license (sdl) from Hunter’s Lounge in Waco was considered. Swanson moved and Baack seconded a motion to approve the sdl from Hunter’s Lounge for the Black Tie Event in July. RCV: all ayes.
The Board of Adjustment met recently to consider a variance for Craig Stutzman who wanted to extend a ramp and add a fence at his property at 1085 E St. Swanson moved and Ohlsen seconded a motion to approve the Board of Adjustment’s recommendation and grant a variance to Craig Stutzman. RCV: all ayes.
The Sheriff’s report was reviewed. Ohlsen moved and Swanson seconded a motion to accept the report. RCV: all ayes.
There was no Fire Chief report, but Chief Wolf indicated the Truck Committee has voted not to approve any changes for the truck being built by Toyne.
The Chair report was heard. Items discussed were: consideration will be given by the Economic Review Committee for an application for LB840 funds; request for projects and top priorities for the 2019-2020FY budget; request for a volunteer to serve on the SCCDP committee for a Seward County Housing study; review of FY2018-19 budget. Swanson volunteered to serve on the Seward County Housing study committee.
The Zoning Inspector report was approved on a motion by Swanson and seconded by Wiemer. RCV: all ayes.
Dale gave the Maintenance report. Items discussed were: request to purchase pesticide application warning flags; lagoon problems and maintenance; equipment repairs needed; request for additional rock for parking lots and pea-sized gravel for playground fall-zone; Utica was awarded a $500 grant from NMCVA for mosquito control; Utica was awarded a $500 grant from LARM for traffic cones & barricade lights; the trail camera was installed at the compost site; continuing education in Ashland. Swanson moved to approve the request for 2 loads of pea-sized gravel for the playground’s fall-zones, and Ohlsen seconded the motion. RCV: all ayes. Swanson moved and Baack seconded a motion to allow both maintenance men to attend the water training classes in Ashland. RCV: all ayes. Baack moved and Swanson seconded a motion to approve the repair of a leak at 4th/D Streets. RCV: all ayes.
The clerk’s report was reviewed and approved. New office hours will be M-T-Th from 8am-Noon, and W from 8am-4pm.
Swanson moved and Wiemer seconded a motion to approve the Treasurer’s report. RCV: all ayes.
The Keno report was approved on a motion by Swanson and seconded by Wiemer. RCV: all ayes.
Claims were reviewed. Swanson moved and Wiemer seconded a motion to approve payment of all claims. RCV: all ayes.
The meeting was adjourned at 10:40pm.
The following claims were paid:
Norris Public Power 3,819.46 Black Hills Energy 613.16
Windstream 885.91 Verizon Wireless 269.86
Kopchos Sanitation 207.50 Recycling Enterprises 575.00
York Co. Mutual Aid 500.00 Utica Community Care 952.08
Peeks Construction 1,247.33 PacNSave 293.31
Mark Mueller 62.00 Matt Walford 75.00
U.S. Foods 180.81 Don Olson, reimb. 48.26
Crossroads Awards 173.00 Colonial Supp. Life 484.34
Rebecca Sandman, reimb. 32.08 Fehlhafer’s, Inc. 824.57
Seward Co. Independent 65.47 Mierau & Co, CPA 100.00
CNA Surety 100.00 Kathy Calder, website 120.00
Michael G. Mullally 152.00 Lincoln Water Works 41.73
NE Public Health Lab 52.00 Ken’s Testing 130.00
Core & Main 377.65 Aqua-Chem, Inc. 260.75
Olsson 2,303.88 Midwest Labs 338.40
Advanced Office 20.25 Garry Dittmar, reimb. 177.66
Orscheln’s Farm/Home 41.38 Jackson Services 197.61
Chase Card Services 96.42 Beaver Hardware 208.11
Greckel Construction 1,929.96 WalMart Community 129.55
Eakes Office Solutions 64.54 Utica Parts/Service 310.45
Viking Painting 1,000.00 Midwest Service 166.30
CED-Lincoln 1,450.00 MassMutual Financial 735.00
EFTPS, pyrl tx 3,411.25 Delta Dental, ins. 91.56
TASC, health svgs 2,813.76 Lincoln Nat’l Life, ins. 174.00