The Village Board of Trustees met in regular session at 7:00pm in the Auditorium. Notice of this meeting was given by posting in three designated places, and advance notification of the trustees by delivery. Trustees present were Olson, Baack, Ohlsen, and Wiemer. Absent was Swanson. Also present were Joyce Schriner, Brandon Vandermey from Viking Industrial Painting, Stacy Knickerbocker, Jake Dugger from Maguire Iron, Sharon Powell, Craig Wolf, Don Sandman, Dale Kaliff, and Rebecca Sandman.
The Pledge of Allegiance was recited. The Open Meetings Act is posted in the entryway.
The agenda was approved on a motion by Ohlsen and seconded by Wiemer. RCV: all ayes.
Minutes of the March meetings were approved on a motion by Baack and seconded by Ohlsen. RCV: all ayes.
There were no public comments made.
Chairman Olson reported that the 1st Street construction should begin around the 1st of May.
Two bids for water tower maintenance were received. Maguire Iron submitted a proposal of $17,500 over a 5-year period for interior and exterior painting. Viking Industrial Painting submitted a proposal of $22,830 over a 5-year period with interior and exterior painting. Brandon Vandermey of Viking Industrial Painting explained the difference was that Viking would coat the interior with zinc epoxy. Ohlsen moved and Baack seconded a motion to table the decision until the May meeting to allow for further study. RCV: all ayes.
The documents from BNSF railway were reviewed. Ohlsen moved to approve the grade crossing agreement with BNSF pending resolution of Section 6. Baack seconded the motion. RCV: all ayes. Ohlsen moved to introduce Ordinance #772, an ordinance to direct the closing of the E Street crossing (DOT #073150J) and Wiemer seconded the motion. RCV: all ayes. Ohlsen moved and Wiemer seconded a motion to suspend the rules of reading on three separate occasions. RCV: all ayes. Ohlsen moved and Baack seconded a motion to adopt and pass Ordinance #772. RCV: all ayes. Baack moved and Wiemer seconded a motion to introduce Resolution 2019-3, which will approve an agreement with Nebraska State Department of Transportation to close the E Street crossing, and states NDOT’s payment to the Village for this action. RCV: all ayes.
Additional applications for seasonal pool help were reviewed. Baack moved and Wiemer seconded a motion to hire Kara Fehlhafer as pool manager, and Ascha Utter and Jake Bargen as lifeguards. RCV: all ayes.
Stacy Knickerbocker spoke to the board about a trailer that had been towed during the recent snow storm. The policy of dollied down trailers, and time limits of vehicles parked on the street were discussed.
An incident occurred when Johnson Service Company was in town to inspect/clean/treat sewer lines, and a residence was damaged from the jetting. Baack moved to reimburse the resident for damages and disinfectant needed in the amount of $200, and Wiemer seconded the motion. RCV: all ayes.
Proposals for street repairs to the railroad crossing approaches were reviewed. Two contractors submitted bids. Kevin Sullivan Construction bid $22,950 for the street work; and Sealcoat from Columbus bid $29,442. (Sealcoat will be doing the 1st Street project.)
Ohlsen moved and Baack seconded a motion to award the project to Kevin Sullivan Construction in the amount of $22.950. RCV: all ayes.
Craig Wolf spoke to the board about a pending change order to the new truck being constructed by Toyne, Inc. There was a potential addition of $2595 to the cost. Craig said the truck committee will meet soon and decide how to proceed. Ohlsen moved and Wiemer seconded a motion to authorize the Fire Chief and Board Chairman to sign the change order once the truck committee has met. RCV: all ayes.
There was no Sheriff’s report.
Dale gave the Zoning Inspector report. One permit was submitted for a storage shed & carport; and one permit was submitted for changes to a handicap ramp. Ohlsen moved and Wiemer seconded a motion to approve the permit for a storage shed and carport, and to forward the handicap ramp permit to the Board of Adjustment. RCV: all ayes.
Sharon Powell reported to the board about the status of the shade shelter at the swimming pool. She applied for a Norris Public Power grant, and that application will be considered at the next Norris District meeting. The shade shelter will withstand winds up to 115 mph, and the cost is $4900.
The Chair report included discussion on the CVA project, the packet of materials submitted to Camille at BNSF railway, and a TIF report due May 1st on all TIF projects.
Ohlsen moved and Baack seconded a motion to enter into executive session at 8:45pm to discuss personnel. RCV: all ayes. No action was taken in closed session. Ohlsen moved and Wiemer seconded a motion to return to open session at 8:56pm. RCV: all ayes.
Ohlsen moved and Baack seconded a motion to call for a special meeting on April 8th, at 7pm, to discuss the water tower maintenance agreement, the clerk/treasurer’s position, and to authorize the Chairman to contact any other applicants. RCV: all ayes.
Dale gave the maintenance report. Items discussed were a demonstration of how corroded an old water meter was at the time of replacement; the lagoons are full and drawdown has begun; consideration of a preventative maintenance agreement for pumps at the lift station; consider replacement of the chain saw; registration for Skeeter School and calibration of the fogger in Lincoln on June 4; request for additional rock for parking lots; consider maintenance at the pool for repairing a possible leak and painting the bowl with epoxy paint; consider purchase of bulk hydraulic and engine oil; consider purchase of overhead door for a shed at the maintenance shop; consider purchase of a trail camera at the compost site. Baack moved and Ohlsen seconded a motion to approve David Scott’s proposal to caulk the swimming pool’s interior at a cost of $1050. RCV: all ayes. Baack moved and Wiemer seconded a motion to have Iowa Pump Works inspect and evaluate the lift station pumps. RCV: all ayes. Baack moved and Ohlsen seconded a motion to purchase of two sizes of white rock for parking lots from Greckel Construction. RCV: all ayes. Ohlsen moved and Wiemer seconded a motion to purchase hydraulic and engine oil from Sapp Brothers. RCV: all ayes. Baack moved and Wiemer seconded a motion to purchase an overhead door from Chuck Vandeloo at a cost of $50-75. RCV: all ayes. Baack moved and Wiemer seconded a motion to purchase a blue tooth camera for the compost site. RCV: all ayes. Baack moved and Wiemer seconded a motion to authorize registration for both maintenance men to attend the June 4 pesticide class and to have the fogger machine calibrated. RCV: all ayes.
The clerk left the meeting at 10:00pm.
The clerk’s report was reviewed. Ohlsen moved and Wiemer seconded a motion to approve the clerk’s report. RCV: all ayes.
The Treasurer’s report was approved on a motion by Ohlsen and seconded by Wiemer. RCV: all ayes.
The keno report was approved on a motion by Wiemer and seconded by Ohlsen. RCV: all ayes.
Claims were reviewed. Ohlsen moved and Wiemer seconded a motion to pay all claims, with the exception of Heartland Ag until it is verified. RCV: all ayes.
The meeting was adjourned at 10:40pm.
The following claims were paid:
Norris Public Power Dist. 4,888.64 Verizon Wireless 272.42
CED-Lincoln 80.00 Jenny Hays, refund 100.00
Colonial Supp. Ins. 458.96 Seward Co. Sheriff 517.80
American Legal Pub. 1,964.00 Seward Co. Indep. 81.00
Kathy Calder, website 145.00 Village of Waco, exp. 115.31
Rebecca Sandman, exp. 139.27 Eakes Office Solutions 13.36
NMPP Energy, dues 719.69 Great Plains Pest Mgmt. 126.00
NMVCA, 2 reg, calibration 95.00 NE Public Health Lab 33.00
Lincoln Winwater 142.04 Sargent Drilling 600.00
NE Rural Water, 2 reg. 550.00 LaQuinta Inns 199.90
Dale Kaliff, exp. 8.85 Dylan Wiemer, exp. 106.92
One-Call Concepts 5.76 WalMart Community 85.74
Edwards Environmental 750.00 Utica Parts/Service 146.87
Olsson, eng. 823.28 Volzke Corp. 26.00
DAS State Acctg 105.00 Chase Card Services 195.00
John Deere Financial 198.69 TASC, health svgs 531.00
EFTPS, payroll taxes 3,493.36 Advanced Office 39.31
Kopchos Sanitation 236.50 Midwest Auto Parts 18.19
York News-Times 524.70 Jackson Services 197.61
Delta Dental, ins. 91.56 Fehlhafer’s, Inc. 17.04
MassMutual Financial 770.91 Lincoln Nat’l, ins. 185.39
Black Hills Energy 1,348.38 Windstream 887.81
Wages 10,823.69 DHHS, pool permit 80.00