Utica Nebraska Village Board of Trustees February 3, 2020 Regular Meeting
The Village Board of Trustees met in regular session on February 3, 2020 at 7:00 pm in the Auditorium. Notice of this meeting was given in advance by posting in three designated places and advance notification of the trustees by delivery. Roll call was answered by Trustees Olson, Baack, Powell and Swanson. Also present were Emily Bausch, Dylan Wiemer and Rita Maier.
The Pledge of Allegiance was recited.
The Open Meeting Act is located on the entry wall.
The agenda was approved by a motion from Swanson and seconded by Powell. RCV: all ayes
Motion was made to approved minutes of December 2, 2019; January 6, 2020 and January 14, 2020 meetings by Swanson, seconded by Baack. RCV: all ayes
Motion was made to open public hearing on 1 and 6 year street plan by Ohlsen, seconded by Swanson. RCV: all ayes. Discussion was held about paving and water shed of F Street from Colorado to Alvo Road.
Emily Bausch of Olsson’s made some suggestions one of which is partnering with NRD with the project.
She explained the new 1-6 year street rule that allows a municipality to pick when they want to have their hearing. A Village can have this hearing based on their fiscal year end and budget meetings. We will have another hearing about July for this reason. It was moved by Swanson, seconded by Ohlsen to move out of public hearing. RCV: All ayes.
It was move by Swanson, seconded by Powell to approve Resolution 2020-1 that a public hearing was held in accordance with requirements of the Board of Public Roads. RCV: all ayes
It was moved by Swanson, seconded by Powell to approve Rosolution 2020-4 the Letter Agreement, Amendment #1 date January 8, 2020 for payment to Olsson’s.
It was moved by Swanson, seconded by Powell to go to Item A of the agenda under New Business.
RCV: all ayes
It was moved by Swanson, seconded by Ohlsen to approve Resolution No. 2020-2 to split the lots belonging to Andrew and Christal Fehlhafer. RCV: all ayes
It was moved by Swanson, seconded by Powell to approve Resolution No.2020-5 adopting the Upper Big Blue NRD-Multi Jurisdictional Hazard Mitigation Plan. RCV: all ayes
Bids for swimming pool restoration were discussed. It was move by Swanson, seconded by Baack to award the contract to Masonry Restoration of Nebraska to be done after the 2020 pool season for $24101.00. RCV: all ayes.
It was moved by Baack, seconded by Swanson to award the contract to Bestco Services to paint the parking lines on 1st Street. RCV: all ayes.
Board member discussed the old Care Center and it’s future as it pertains to Utica. It was moved by Powell, seconded Swanson to do some type of county survey for best use of the area that the Care Center occupied with the help of Jonathan Jank with SCCED.
It was moved by Swanson, seconded by Powell to approve Resolution No. 2020-3 for Organization resolution for Credit Card Program. RCV: all ayes.
It was moved by Baack, seconded by Swanson that the Clerk should check with First Bank about a checking account with a debit card to be used instead of a commercial credit card. RCV: all ayes
Reviewed bid from Cummins
Members discussed whether they want to notify LARM of village’s intention to secure bids on insurance coverage. LARM must be notified 6 months in advance of this intention. It was decided that the board had previously decide to go in 3 year increments before entertaining new bids.
Board discussed advantages of getting a postage meter. The cost would be offset by the reduction in postage costs and gummed envelopes verses self-sealed envelopes. Also, the time associated with affixing stamps to envelopes and sealing them. Swanson move, seconded Baack a motion to obtain a postage meter. RCV: all ayes
Swanson moved, second Baack to approve the request from St. Patrick’s Catholic Church for a special liquor permit for 3-20-2020. RCV: all ayes.
Fire Chief report: none
Sheriff Report: Attached. Swanson moved, second Powell to accept December 2019 and January 2020 Sheriff’s report.
Zoning Inspector report: Discussed questionable structure on 8th street, he will investigate some more. Presented Zoning permit for Clay & Jackie Bittinger. Swanson moved, second Powell to accept Zoning Inspector report.
Chairman Report: Olson reviewed LB840 board meeting minutes. He reports to have RR closing on C street done soon, insurance coverage on decorative lights and dog & garbage problems. There was discussion about the Mid-Winter Conference Feb 24-25.
Swanson moved, second Baack to purchase a new vacuum for Auditorium for around $100. RCV: 5 ayes
There was discussion on retirement open house for Joyce Shriner. Swanson move, second Powell to spend up to $500 on said retirement party. Announcement of open house should be posted on Village’s Facebook page. Swanson moved, second Ohlsen to approve Chairman’s report. RCV: all ayes.
Maintenance Report attached and made a part hereof. Swanson moved, second Baack for Dylan Wiemer to register and attend NeRWA conference in March. RCV: all ayes
Swanson moved, second Powell for Dylan Wiemer and Rick Hemphill to attend free training in Ashland February 19, 2020. RCV: all ayes. Swanson moved, second Baack to purchase oil filters and oil for 2 changes for the CAT Skid steer.
Clerks report: attached and made a part hereof. Swanson moved, second Powell to approve Clerk’s report. RCV: all ayes
Southern Seven Clerks meeting will be Feb 20 at Seward Library 12:00ish – 2:30pm.
Registration and hotel reservation is set for Clerk’s School Mar 16-20.
Garbage hauler’s contracts have been sent out. 12/31/2019
Triple S—Returned and paid
Kopchos- Returned and paid
Waste Connections of NE-mailed 1/20 Bought out The Garbage Company
Lancaster Cnty Waste-mailed 1/23 Bought out Ron’s Refuse & Von Busch
Dog Licenses notice with February water bills and on bulletin board outside of Auditorium
Non Class C liquor license renewal notice in paper.
Last of the billing problems are about straighten out.
Note on January bills that balances must be paid by due date or late fees will be accessed.
Advertise for pool help.
Board Discussed personnel compensation. Swanson moved, second Ohlsen to raise Village Clerk, Rita Maier’s hourly rate by $3.00. RCV: all ayes. Swanson moved, second Powell to raise Maintenance Supervisor, Dylan Wiemer’s hourly rate by $2.00. RCV: all ayes.
Treasurer’s report: attached and made a part hereof Swanson move, second Olhsen to accept treasurer’s report. RCV: all ayes
Keno report: attached and made a part hereof. Swanson move, second Olhsen to accept Keno report.
Claims examined: Swanson moved, second Baack to approve claims for payment. RCV: all ayes.
Claims: Don Olson,dues 399.00; Mid-American Research,supplies 208.00; Kevin Sullivan Const., project 3467.00; Benston & Accociates, training 341.25; Aqua-Chem, supplies 517.32; Advanced Office Automation, supplies 10.70; Recycling Enterprise, services 460.00; L. Springer, supplies 6.98; Nebraska Public Health,services, 16.00; Verizon, utilities 559.76; Traf-O-Teria, supplies 192.91; Olsson, project 6677.89; Nebraska Municipal Clerk’s Assoc, dues 25.00; US Foods, raw food 935.47; Windstream, utilities 930.76, Seward County Sheriff, labor 1035.60; Chase Credit Card, supplies 286.81; Cummins Sales & Service, maintenance 2333.51;
Beaver Hardware, supplies 128.30; Seward County Independent, supplies 67.50; Central Valley Ag., fuel 416.10; Pac N Save, supplies 63.10; Great Plains Pest Management, services 50.00; K. Calder, labor 270.00; North Office Supply, supplies 10.18; Jackson Services, uniforms 206.04; Leak Investigators, labor 425.00; Colonial Life, benefits 320.80; N. Baack, Labor 176.00; Springer Electric, repairs 71.50; Wages 12470.65; Mass Mutal, benefits 306.36; American Legal Publishing, supplies 650.00; Norris Public Power, utilities 4735.71; TASC, benefits 596.56; Black Hills Energy, 992.40.
Swanson moved, second Powell to adjourn meeting at 10:50 pm. RCV: all ayes.