February 4, 2019 – REGULAR MEETING
The Village Board of Trustees met in regular session at 7pm in the Auditorium. Notice of this meeting was given by posting in three designated places, and advance notification of the trustees by delivery. Trustees present were Olson, Baack, Ohlsen, Swanson, and Wiemer. Also present were Joyce Schriner, LaVern Stuhr, Justin Stark, Gail Dishman, Brandon Vandermey, Sharon Powell, Dale Kaliff, Colette Stelling, and Rebecca Sandman.
The Pledge of Allegiance was recited.
The Open Meetings Act is posted on the entry wall.
The agenda was approved on a motion by Swanson and seconded by Baack. RCV: all ayes.
Minutes of the January 7th and 14th meetings were approved on a motion by Swanson and seconded by Baack. RCV: all ayes.
Public comments were heard from the Senior Center manager who thanked the board for approving payment of utility bills prior to the meeting to meet payment deadlines.
Swanson moved and Baack seconded a motion to open the Public Hearing at 7:03pm for the One and Six Year Road plan. RCV: all ayes. Recent developments have caused the plan to be amended. Resurfacing of the approach of the D Street railroad crossing was added, at a proposed cost of $24,557. Swanson moved and Baack seconded a motion to add the D Street crossing resurfacing project to the One and Six Year Road Plan. RCV: all ayes. Ohlsen then moved to introduce Resolution 2019-02, a resolution to adopt the One and Six Year Road Plan as amended, seconded by Swanson. RCV: all ayes. Swanson moved and Baack seconded a motion to close the public hearing at 7:13pm. RCV: all ayes.
Swanson moved and Baack seconded a motion to table the renewal of the Sheriff’s Contract until next month. RCV: all ayes.
Chairman Olson gave a brief report on the status of the railroad crossing negotiations. The State of NE will pay $5,000 for the closure of a crossing and will authorize $12,000 toward street resurfacing. The BNSF railroad will contribute $19,000 to provide necessary maintenance to make the D Street crossing useable. Swanson moved and Baack seconded a motion to set Feb. 20th at 7pm as the date for a Town Hall Meeting to notify the public of the latest developments. RCV: all ayes. Swanson moved and Baack seconded a motion to send BNSF $1000 for a permit for the proposed roadwork on the D Street approaches. RCV: all ayes.
Trustees Swanson and Ohlsen will meet this week with insurance agent Shane Baack to discuss employee benefits. They intend to have a new benefit package prepared and in place before September 30, the fiscal year-end.
Swanson moved and Ohlsen seconded a motion to introduce Ordinance 771, an ordinance to adopt the updates to the Nebraska Basic Code (NBC) book. RCV: all ayes. Swanson moved and Baack seconded a motion to suspend the rules of reading on three separate occasions. RCV: all ayes. Swanson then moved and Baack seconded a motion to adopt and pass Ord. 771 as read. RCV: all ayes.
Brandon Vandermey with Viking Industrial Painting gave the trustees a report on the condition of the water tower. For its age (19 years), it is in surprisingly good condition with minimal repairs needed. He recommended doing a chemical clean of the interior of the tank to allow for better inspection. The tower must be empty to do the chemical clean, and also for doing exterior cleaning and painting. Brandon explained a multi-year time line for doing preventative maintenance on the water tower. Swanson moved and Ohlsen seconded a motion to enter into a multi-year agreement with Viking Industrial Painting for maintenance on the water tower, beginning Oct. 1, 2019 and begin making annual payments after Oct. 1, 2019. RCV: Ayes-Swanson, Ohlsen, Baack, Wiemer. Nay-Olson.
A request from the Knights of Columbus Council #14508 for a special designated liquor permit for a March 22nd event was considered. Swanson moved and Baack seconded a motion to approve the request of a special designated liquor permit for the Knights of Columbus for a March 22nd event at St. Patrick’s Parish Hall. RCV: all ayes.
Trustee Ohlsen presented information he has gathered on the Family Medical Leave Act (FMLA). It was mistakenly assumed that because the village does not have 50 employees, it is exempt from this regulation. After discussion, this matter will be included in the employee benefit package that is being upgraded.
Chairman Olson reminded the trustees that the lighting materials for the 1st Street project was payable at the time of delivery of the materials to the contractor. Swanson moved and Wiemer seconded a motion to authorize a payment of up to $17,700 to the contractor for these materials. RCV: all ayes.
Colette Stelling of Colt’s Corral was present to ask about opening and closing dates for the municipal swimming pool. There was no information on dates at this time, and there is no plan to change the admission rates. Further information will be forwarded as it becomes available.
The Sheriff’s Report was reviewed. Swanson moved and Baack seconded a motion to accept the Sheriff’s report. RCV: all ayes.
There was no Fire Chief report.
There was no activity for the Zoning Inspector report. Two permits were given out but have not been returned at this time.
The Chair report was heard. Items discussed were: savings from pre-paying 80% of the new fire truck; status of CVA’s pellet plant project; and status of railroad negotiations.
Dale Kaliff gave the Maintenance report. Items discussed were a sand spreader was purchased; control of noxious weeds especially around the lagoons; continuing education; repairs to maintenance pickups; continuing problems with sewer line blockages; purchase of radio read meters and brass fittings. Swanson moved and Wiemer seconded a motion to repair both maintenance pickups at an estimated cost of $2200. RCV: all ayes. Swanson moved and Ohlsen seconded a motion to send both men to the Common Ground training in Lincoln on Feb. 20; register both men to the Nebraska Rural Water Conference Mar 11-13 in Kearney. They will receive reimbursement for one vehicle’s mileage and one motel room. RCV: all ayes.
The Clerk’s report was reviewed. Water/sewer accounts, the first drawdown for the CDBG project was reviewed, registration at annual municipal clerk’s academy was considered; resignation notice. Swanson moved and Wiemer seconded a motion to authorize the clerk to register for annual municipal clerk’s academy in Kearney Mar. 13-15. RCV: all ayes. Swanson moved and Ohlsen seconded a motion to approve the first drawdown from CDBG funds in the amount of $4,476.70. RCV: all ayes. Swanson moved and Wiemer seconded a motion to accept the resignation of the village clerk with regrets and best wishes. RCV: all ayes.
The Treasurer’s report was approved on a motion by Swanson and seconded by Baack. RCV: all ayes.
The Keno report was approved on a motion by Swanson and seconded by Baack. RCV: all ayes.
Claims were reviewed. Swanson moved and Wiemer seconded a motion to pay all claims, including $17,700 for lighting materials and $1,000 to BNSF railroad. RCV: all ayes.
The meeting was adjourned at 10:25pm.
The following claims were paid:
Norris Public Power Dist. 4,620.43 Verizon Wireless 272.46
Black Hills Energy 1,076.88 Kopchos Sanitation 207.50
Windstream 1,014.96 Recycling Enterprises 230.00
Schmader Electric 651.00 Eco Water Systems 33.00
Colonial Supp. Ins. 458.96 Delta Dental, prem. 91.56
Lincoln Nat’l Life, prem. 90.68 Seward Co. Indep. 78.98
Mierau & Co, CPA 3,775.00 Seward Co. Sheriff 517.80
Eakes Office Solutions 209.12 North Office Supply 2.50
TASC, health svgs 1,111.24 Advanced Office 16.50
Kathy Calder, website 140.00 Rebecca Sandman, reimb. 141.47
Joyce Schriner, reimb. 251.95 Pieper’s Plumbing 950.43
Utica Comm. Club 120.00 Great Plains Pest Mgmt. 50.00
NE Public Health Lab 49.00 Hach Company 147.79
Fehlhafer’s, Inc. 86.79 PacNSave 170.38
Cummins Sales/Service 613.48 Midwest Laboratories 421.00
Utica Parts/Service 228.34 James Swanson, reimb. 500.00
Beaver Hardware 215.05 Dale Kaliff, reimb. 123.29
Dylan Wiemer, reimb. 123.48 WalMart Community 94.27
PowerLine Industries, Inc. 287.03 York County EMA 14.40
SENDD, drawdown #1 4,476.70 Central Valley Ag 107.37
Blue River Electric, #1 15,750.00 Chase Card Services 604.82
Jensen Lumber Co. 355.32 MassMutual Financial 798.78
EFTPS, payroll tx 3,497.39 Jackson Services 254.25