January 14, 2019 REGULAR MEETING
The Village Board of Trustees met in regular session at 7pm in the Auditorium. Notice of this meeting was given in advance by posting in three designated places, and advance notification of the trustees by delivery. Roll call showed Trustees Olson, Baack, Ohlsen, Swanson, and Wiemer present. Also present were guests Joyce Schriner, LaVern Stuhr, Dylan Wiemer, Garry Dittmar, Don Sandman, Sharon Powell, Dale Kaliff, Craig Wolf, Deputy Russ Frazey, Deputy Troy Schaefer, and Rebecca Sandman.
The Pledge of Allegiance was recited.
The Open Meetings Act is posted on the entry wall of the Auditorium.
The agenda was approved on a motion by Swanson and seconded by Wiemer. RCV: all ayes.
Minutes of the December 3 and 4 meeting were approved on a motion by Ohlsen and seconded by Swanson. RCV: all ayes.
Public comments were heard about funding sources for community organizations, and maintenance and improvements to the floor of the Senior Center.
The final reimbursement request for NDEQ funds was reviewed. Swanson moved and Ohlsen seconded a motion to approve the request for $28,995.56 from the NDEQ loan. RCV: all ayes.
Chairman Olson reported on recent conversations regarding the railroad crossings. Olson requested of BNSF that the north track be raised equal to the south track, the street north of the track built up to the siding track, and assistance with located and installing barricades IF the E Street crossing were to be closed. It was also noted that the Centennial Ave. crossing has broken up and a large chunk of concrete is missing.
Fire Chief Craig Wolf spoke to the trustees about the purchase of the new fire truck. Materials and tariff increases have added over $1000 to the cost. A decision must be made by Jan. 21. If the truck is ordered, payment is expected within 15 days to qualify and receive the proposed discounts. Swanson moved and Baack seconded a motion to prepay for the truck with Rural Fire money, UVFD truck account funds, and the remainder from the Rescue Squad sinking fund account. RCV: all ayes.
The contract will be signed on Friday, January 18th.
Discussion was held on repairs for hail damage. The maintenance shop, north and south park shelters will not be repaired. The pool’s bath house (sky lights and air turbines), and the north satellite fire department will be repaired.
Trustee Swanson reported on progress of the employee benefits (PTO and vacation). A meeting with Shane Baack (insurance agent) will be held Fri, Jan 18, to hear his proposal for employee benefits using his computer template. No further action was taken at this time.
Swanson moved and Baack seconded a motion to set the One and Six Year Road Plan hearing for Febr. 4, at 7pm. RCV: all ayes.
The Knights of Columbus, Council #14508, requested approval for a special designated liquor permit for a March 3 event. Swanson moved and Baack seconded a motion to approve the request for an sdl for the Knights of Columbus Council #14508 for a March 3 event at St. Patrick’s Parish hall. RCV: all ayes.
The Sheriff’s agreement was tabled on a motion by Swanson and seconded by Ohlsen to allow the Commissioners time to approve the agreement. RCV: all ayes.
The purchase order policy was discussed. After lengthy discussion, Swanson moved to adopt a purchase order policy requiring prior approval from the Chairman or President of the Board for any purchase between $250-500; purchases over $500 must be approved by the Village Board; purchases over $2000 must have two bids or quotes and be approved by the Village Board; purchases under $50 do not need approval but cannot exceed three purchases per month. RCV: all ayes. Swanson moved to introduce Resolution 2019-01, the purchase order policy. Ohlsen seconded the motion. RCV: all ayes.
Trustee Baack reported on activity from the most recent Hazardous Mitigation meeting. Emergency equipment, hospitality locations, generators and the community’s top five hazards were noted.
Discussion was held on the possibility of requiring a water deposit from renters. The issue was tabled until the February meeting to allow for further study.
There was no Zoning Inspector report.
The Chair report was heard. Items discussed were: public nuisance properties; USDA grant application for a WWAC loan; status of the CVA project; unlicensed/inoperable vehicles or vehicles parked longer than the allowed 48 hours.
Deputy Frazey and Schaefer entered the meeting. He assured the trustees the Sheriff was reviewing the Interlocal agreement for Police Services. Parked cars over the 48 hr limit and unlicensed/inoperable vehicles will be watched closely.
The maintenance report was given by Dale Kaliff. Items discussed were: large tree trunks left at the compost site, consider new signage and a trail camera installed at the site; consider updating the city pricing list; consider replacing the north garage door with a good, used door with an opener (with $200 insurance allowance); consider purchase of Invensys Wonder-Ware software to access the treatment plant’s computer system; sewer main plugs and continuing maintenance; NIMS training; continued education for water and wastewater hours; photo id project for all village personnel; updates to Emergency Contacts list. Swanson moved and Wiemer seconded a motion to send both maintenance men to the Snowball Conference in Kearney. RCV: all ayes.
The Clerk’s report was heard. Water/sewer accounts were reviewed, consideration was given for direct deposit of payroll, and the NMPP Energy’s annual bill survey was reviewed.
The Treasurer’s report was approved on a motion by Swanson and seconded by Ohlsen. RCV: all ayes.
The Keno report was approved on a motion by Swanson and seconded by Wiemer. RCV: all ayes.
Late-arriving bills were reviewed. Ohlsen moved and Swanson seconded a motion to pay all claims. (City of York (landfill) and HR Engineering) Kopchos will be asked to switch out the dumpster in the south park shelter with the one at the Senior Center.
Swanson moved and Baack seconded a motion to adjourn at 9:39pm. RCV: all ayes.
Rebecca Sandman, Village Clerk/Treasurer