July 17, 2019 SPECIAL MEETING
The Village Board of Trustees met in special session at 9am in the Auditorium. Notice of this meeting was given in advance by posting in three designated places, and advance notification of the trustees by delivery. Roll call was answered by Trustees Olson, Baack, Ohlsen, Powell, and Swanson. Also present were Jake Valentine of SENDD, Duane Wragge of SCS Construction, Brian Jueneman of Olsson, Cory Mueller of Blue River Electric, Dale Kaliff, and Rebecca Sandman.
The Pledge of Allegiance was recited.
The Open Meetings Act is posted on the entry wall.
The agenda was approved on a motion by Swanson and seconded by Powell. RCV: all ayes.
There were no public comments.
Chairman Olson reported the Planning Commission met July 16th to consider requests to rezone property within the corporate limits. Greg Dodson requested his parcel of ground located east of 2nd Street be rezoned from Agricultural to R2 with a special use permit. Jim & Janet Staehr requested property they own in Block 31 be rezoned from R2 to C1. The Planning Commission voted to recommend the two parcels of property be rezoned as requested. Swanson moved and Ohlsen seconded a motion to accept the Planning Commission’s recommendation and rezone the two parcels of property as requested. RCV: all ayes.
Jim Staehr has indicated he wants to build another large building on property located on Lots 1-2 of Block 31 in Utica. Drainage is an issue at that site, and options for better drainage were discussed. The Village will see that the storm sewers are cleaned out. Swanson moved and Baack seconded a motion to recommend that Jim Staehr install a retaining wall and not fill in the ditch. RCV: all ayes.
EXP requested to purchase large quantities of water for a project that will take approximately one year. They are expecting to truck fifteen loads of water a day with a 10,000 gallon tanker truck. More information will be obtained before a decision is made.
A tree in an alley between 4th & 5th on C Street is restricting access. Chairman Olson will talk to the maintenance men about trimming the tree branch for access.
Chairman Olson spoke to the board about the FY 2019-2020 budget. The bulk of the 1st Street project will be paid out of the FY 19-20 budget, so adjustments were made to finish the current budget year. Seven projects were named to be addressed now: water treatment plant pump repairs; lift station inspection and repair; swimming pool maintenance; replacement of slide in Pool View Park; manhole repair; 5th Street culvert repair; and possible work by Johnson Service Co. on sewer mains. Swanson moved and Powell seconded a motion to proceed with these seven designated projects for this fiscal year (with the possibility exclusion of Johnson Service Co.). RCV: ayes.
The tentative FY 2019-20 budget was then reviewed. Trustees were asked to look it over and discuss adjustments at the August meeting.
Chairman Olson reported on activities relating to BNSF Railway and the crossing repairs. Kevin Sullivan’s certificate of insurance was acknowledged and accepted, and a contract may arrive by the end of this week (Jul 19). There has been no response or further communication about the environmental study or the removal of rubble on E Street.
Legal documents and contracts were still being hunted by the County Attorney’s office. Many of the parties involved spoke of a verbal agreement but no documents have been located to verify this.
A Pre-Construction conference with the 1st Street contractors, the engineer, and a representative from SENDD was then held at 10:30am. Duane Wragge with SCS Construction intends to begin the project on or around Sept. 3, and have it completed by Sept. 30th. The portion of the sidewalk next to the buildings will be done first, then the curbing area, and lastly the middle section. Jake from the SENDD office presented documents to the contractors for necessary signage at the work site and for payroll records. 1st Street from D to E Streets will be closed to traffic, and the 1st Street parking lot will not be available for parking. People will need to use D and E Streets or other parking lots.
The meeting was adjourned at 11:10am.