Utica, Nebraska – Village Board of Trustees
November 4, 2019, Regular Meeting
The Village Board of Trustees met in regular session at 7 pm in the Auditorium. Notice of this meeting was given in advance by posting in three designated places, and advance notification of the trustees by delivery. Roll call was answered by Trustees Olson, Baack, Ohlsen, Powell, and Swanson. Also present were Joyce Schriner, Dale Kaliff, Chad Tietmeyer, David Scott, and Don Sandman.
The Pledge of Allegiance was recited.
The Open Meetings Act is located on the entry wall.
The agenda was approved by a motion from Swanson and seconded by Powell. RCV: all ayes.
Minutes of the October meeting were approved on a motion from Ohlsen and seconded by Swanson. RCV: all ayes.
Public Comments: Joyce Schriner made comments for the Utica Betterment Committee. Two members will go off the committee, herself and Kristy, and may be replaced by one person for an odd number on the committee or two persons. The Betterment Committee’s financial statement includes a remaining balance of $24,565, with about $500 still to be spent on the current project. That money was given specifically for downtown improvements.
Two contractors spoke about their bids for repairs to the Utica public swimming pool. One bid from Chad Tietmeyer of Diamond Blasting LLC was for minimal paint removal and all caulking for $5,000. Repainting was not included. The second bid from Masonry Restoration Company of Nebraska included low-pressure sand blasting the entire pool, filling cracks, rebuilding a joint, caulking, priming, and two coats with a durable pool paint for a total cost of $24,101. David Scott, the contractor, said that repainting would not have to be redone for seven to ten years. A third bid from Leak Investigators of Omaha, presented in writing, would caulk and repair all joints, caulk gutters, and repaint that caulking for a cost of $12,825 plus trip charges of $100 each way five or six trips. The Trustees discussed seeking grants to help with the cost, as the budget currently includes $10,000 for swimming pool repair. Ohlsen moved, and Swanson seconded tabling this decision until the December regular meeting. RCV: all ayes.
The south side First Street Landscaping Plan from Faller Landscape for $10,000 was reviewed. Passthrough walkways will be included with additional memory bricks, and a drip irrigation system is included. Boulders have been put in place. Trees and shrubs will have a one-year guarantee. Swanson moved to accept the landscaping plan, and Ohlsen seconded. RCV: all ayes. Don thanked the Betterment Committee for all their work. A dedication of the memorial and the downtown improvements is scheduled for November 11, 2019, at 5 pm.
The solar panel design for Steve Palandri’s house was reviewed. Swanson moved to accept, and Ohlsen seconded. RCV: all ayes. Discussion included the need for a Utica ordinance regarding solar panels.
Change Order #2 for lighting from Blue River Electric was reviewed. Swanson moved, and Powell seconded paying this extra cost. RCV: all ayes.
Certificate of payment #3 of $15,234.85 to Blue River Electric was reviewed. Swanson moved, and Ohlsen seconded to approve this payment, except for some retainage pending an engineer’s evaluation and the lights working consistently. RCV: all ayes.
Certificate of payment #1 to SCS construction for the First Street project in the amount of $153,400.73 was reviewed. Swanson moved, and Powell seconded to certify this payment. RCV: all ayes.
Change order #2 from SCS Construction for the street project was reviewed. The cost of additional items was questioned. It was moved by Swanson, and seconded by Ohlsen, to pay this order with the following adjustments: An engineer’s evaluation confirming the cost of sewer pipe and a deduction of $1,500 for mobilization. RCV: all ayes.
Swanson moved, and Ohlsen seconded, approval of the Municipal Annual Certification of Program Compliance form for the Nebraska Board of Public Roads Classifications and Standards, and authorization of its signing. RCV: all ayes.
A special meeting was scheduled for November 7 at 9:30 AM for an interview for Clerk position and other personnel issues.
The Board discussed setting up utility payments by the Village on ACH, or an auto-deduction monthly. Auto-deduction would guarantee on-time payments; thereby, avoiding late fees and lowered credit rating for the Village of Utica. The Clerk would present the amount paid to the board monthly. Swanson moved, Ohlsen seconded, setting up auto-deduction with the bank. RCV: all ayes.
The Board reviewed information from Zito Media about increased rate adjustments.
The Sheriff’s report was reviewed. Swanson moved, and Powell seconded, to accept the Sheriff’s report.
Issues of billing problems and computer problems were discussed. Backup data may be available for the computer. Chairman Olson, Trustee Powell, and Becky Sandman have spent many hours in the office to record bills, make and update payments, and prepare water/sewer bills.
After review, Swanson moved, and Ohlsen seconded, to accept the Zoning Inspector Report.
Chairman Olson listed two items in his report: 1) There will be refinancing of a loan in 2022; and 2) The Air Quality Control inspector was pleased with the compost center and the clear signage there.
The Maintenance report was reviewed. Dale Kaliff had a question from a citizen about setting up water drainage from a local commercial building. The Board clarified that a water/sewer hookup for $100 could be used for sinks and toilets, but a shop drain must go into a containment tank. Three actions were taken: 1) Baack moved, and Swanson seconded, to reject two bids but authorize installing two hydrant boxes for Faller Nursery’s drip lines in the landscaping on First Street. RCV: all ayes. 2) Swanson moved, and Baack seconded, to pay $156.00 to Midwest Gutter to install a gutter and downspout on the library building to catch run-off on the NE side. RCV: all ayes. 3) Swanson moved, and Baack seconded, to purchase a snow blade replacement for the small John Deere and two pieces of scraper edging for the plow to have on hand for the winter at a cost of $400 to $450. RCV: all ayes. Other items discussed included the spillway at the lagoon to be addressed later; adding a GPS application to track storm sewers, now that water lines and sewer lines have been digitized; street repair west of Fourth and D Streets which should be done immediately in mild weather; the water system’s Windows 7 operating system will soon lack tech support; some problems arise with view-only software currently in use for the water system; one pickup truck will soon need to be replaced.
Water bills will go out this week. Besides the computerized version, hard copies of bills are in a file cabinet. Due to confusion about billing, the Trustees suggested suspension of late fees temporarily.
Keno report was reviewed. Swanson moved, and Baack seconded, approval of that report. RCV: all ayes.
Claims were reviewed. Swanson moved, and Baack seconded, to approve payment of claims. RCV: all ayes. Powell suggested a review of open accounts with a suggestion to use the authorized credit card rather than charge at multiple stores and sites in order to track expenditures more efficiently.
Dylan Wiemer has completed his Lagoon certification for wastewater management. Swanson moved, and Ohlsen seconded, to increase his pay by $0.50 per hour. RCV: all ayes. It was recommended to let Dylan take charge now of wastewater. He will need computer instruction for correctly submitting quarterly reports.
Swanson moved to enter into executive session at 10:54 pm to discuss a personnel issue. It was seconded by Ohlsen. RCV: all ayes. No action was taken in closed session. Swanson moved, and Powell seconded, to return to open session at 11:59 pm. RCV: all ayes.
The meeting was adjourned at 12:00 a.m.
Kathy Ohlsen, substitute secretary