Utica, Nebraska – Village Board of Trustees
November 7, 2019, Special Meeting
The Village Board of Trustees met in special session at 9:30 a.m. in the Auditorium. Notice of this meeting was given in advance by posting in three designated places, and advance notification of the trustees by delivery. Roll call was answered by Trustees Olson, Baack, Ohlsen, Powell, and Swanson. Also present for various parts of the meeting were Kathy Ohlsen, Don Sandman, Rita Maier, Dylan Wiemer, Dale Kaliff, and Steve Palandri.
The Pledge of Allegiance was recited.
The Open Meetings Act is located on the entry wall.
The agenda was approved by a motion from Swanson and seconded by Baack. RCV: all ayes.
New Business included a discussion of salary and benefits for the position of Village Clerk and a discussion of business hours for the office. It was agreed that the office would be open to the public from 9:00-11:30 a.m. and from 12:00-2:00 p.m.
A candidate for the position was interviewed.
Swanson moved, and Baack seconded to hire Rita Maier for the position of Village Clerk, to begin November 25, 2019. RCV: all ayes. Maier accepted the position.
At 5 p.m. on Monday, November 11, 2019, the Dedication of the First Street Beautification Project will be held in the Auditorium due to predicted cold weather. There will be a brief outdoor ribbon cutting. Then the Legion organization will lead a dedication of the Veterans’ Memorial.
Regarding plumbing issues, a clarification on a building permit was communicated to the applicant.
Following pavement repair at Fourth & D, concrete is settling and breaking. Don will contact the concrete contractor for remediation.
Because of the current cold weather conditions, water flushing will be postponed.
Technology devices used to conduct Village business and maintenance were registered and checked. The board communicated protocols for filing manuals, and for passwords and backups. Powell will research making use of a Shared Drive to avoid loss of information.
A special meeting was scheduled for Wednesday, November 13, at 2 p.m. at the Auditorium to complete a request for extension of a filing deadline.
Swanson moved to enter into executive session at 11:17 a.m. to discuss a personnel issue. It was seconded by Baack. RCV: all ayes. No action was taken in closed session. Swanson moved, and Baack seconded, to return to open session at 12:35 pm. RCV: all ayes.
Chairman Olson asked what action the Village Board wished to take. Discussion followed. Swanson moved to terminate Dale Kaliff’s contract as of today, November 7, 2019. Powell seconded the motion. RCV: all ayes. Chairman Olson explained that a letter of termination would be delivered to Mr. Kaliff’s home by approximately 3 p.m. on Friday, November 8, 2019. By law Mr. Kaliff will have 48 hours, excluding weekend days, which would be Tuesday afternoon, November 12, to respond with a request for a hearing.
Swanson moved, and Ohlsen seconded, that Mr. Kaliff’s pay would continue to November 24. RCV: all ayes.
At 1:00 p.m. Swanson moved, and Powell seconded, to recess the meeting and to reconvene at 3 p.m. for a walk-through of the First Street Project with an engineer and contractor. RCV: all ayes.
Kathy Ohlsen, substitute recording secretary