October 7, 2019 Regular Meeting
The Village Board of Trustees met in regular session at 7pm in the Auditorium. Notice of this meeting was given in advance by posting in three designated places, and advance notification of the trustees by delivery. Roll call was answered by Trustees Olson, Baack, Ohlsen, Swanson and Powell. Also present were Gail Dishman, Don Sandman, Joyce Schriner, Tim DeWaard and Justin Criss.
The Pledge of Allegiance was recited.
The Open Meetings Act is located on the entry wall.
The agenda was approved by a motion from Swanson, and Seconded by Powell. RCV: all Ayes.
Minutes of the September 3rd and Sept 17th Special meeting were approved on a motion from Ohlsen and the second from Swanson. RCV: all ayes.
During Public Comments , Tim DeWaard spoke with the Board about the width of the Landscape area and the sidewalk on the South side of first street between D & D street. He felt the Landscape area should be wider than 4 ½. Swanson moved and Baack seconded a motion to change the sidewalk to 4 feet thus increasing the landscape area to 5 feet. Swanson, Baack, Ohlsen and Powell voted aye, Olson voted no.
Jeff Adler who asked to be on the agenda had notified the Chairmen that he would not attend the meeting.
The recycling bins were discussed. It seemed recently they were not over flowing before the pickup date arrived. It was noted that a business was seen unloading a substantial amount of cardboard into a dumpster. The Board felt that the needed to arrange to dispose of that elsewhere.
The compost site was discussed, it was decided to establish locations for grass and leaves, garden waste, a branch pile which would be burned and would include only branches. No more than 6 inches in diameter. Another location would be for branches larger than 6 inches that could be cut up by residents for their own use.
The Board reviewed the railroad crossing closure agreement prepared by the Nebraska State Department of transportation. This agreement includes the State Department of transportation, Burlington Railroad and the Village of Utica. Swanson moved Ohlsen seconded, a motion to approve the agreement. RCV all ayes.
Justin Criss visited with the Board about the possibility of setting up a haunted house facility in his backyard next year before Halloween. Because there would be inadequate Parking there, the Board recommended using one of the Parks rather than his back yard. He will visit with Board about this at the August or September 2020 meeting.
The Board proposed new Harassment Policy. Swanson moved and Powell Seconded the motion to approve the new policy. RCV all ayes.
Melissa Grantski had filed a request to close 1st street from E Street to C Street for a Trunk or Treat on October 31, 2019. The Board felt it would be unwise to have the intersection of D and E Street closed. There was motion by Swanson, seconded by Powell to closing 1st street between D & E and closing E Street from first street to second street. RCV all ayes.
The agenda item on “review of the auditorium rental” was tabled until the November meeting.
Dylan’s Grade 3 Pay Raise was reviewed a motion was made by Swanson and seconded by Ohlson to pay his increase in wages effective of the date of passing his test. RCV all ayes.
LARM, the company that provides the insurance for the Village had requested that the current values for building and equipment be reviewed as they felt some were considerably higher than their current value. The Fire Department Chief reviewed the fire trucks and gave new values for those. Other Village vehicles values and building values were established. LARM will provide quotes for $500, $1,000, and $2,000 deductibles based on the new values. A motion was made by Swanson to use the suggested new values, Ohlsen seconded the motion. RCV all ayes.
After considerable discussion on what work should be done on the swimming pool a motion was made by Powell and seconded by Swanson to invite Diamond Blasting, Leak Investigators and Masonry Restoration to the Board meeting November 4th 2019, to share information on repairs for the pool. RCV all ayes.
The Sheriffs office report was not available for review at the meeting.
There was no Fire Chief report submitted.
The Chairmen reported that it is important that the Village notify LARM by March 1, 2020, if we want to secure bids from other insurance carriers.
The zoning inspectors report was reviewed. Swanson moved and Baack seconded the motion to accept the zoning Inspectors report. RCV all ayes.
The Board reviewed “Home Base application” which is an app program to expedite recording time sheets. Sharon will do more investigating and report to the Board at the November meeting.
The Problem with 5th street was discussed. Swanson moved to tear out all the old tubes and replace it with a single galvanized tube. Baack seconded the Motion. RCV all ayes.
Swanson moved and Baack seconded a motion to abandon the old test well at the water treatment plant, Volzke’s will do the work. RCV all ayes.
Swanson moved and Ohlsen seconded a motion to purchase 24 bags of cold mix street patch. RCV all ayes Baack will investigate price for crushed rock.
Swanson moved and Powell seconded a motion to purchase a HF scientific micro TPW handheld turbidimeter. Which measures the amount of contaminants that are in the water when flushing fire hydrants. RCV all ayes.
Swanson moved to pay the claims. The motion was seconded by Powell. RCV all ayes.
Swanson moved to go into executive session to discuss a personnel issue at 11:10 PM and Powell seconded the motion. RCV all ayes.
At 11:30 PM, Swanson moved and Baack seconded a motion to come out of executive session. RCV all ayes.
Swanson moved and Baack seconded the motion to allow Sharon Powell to assist with the Village office duties. Ayes: Swanson, Ohlsen, Baack and Olson. Powell abstained.
The meeting was adjourned at 11:40 PM on a motion by Powell seconded by Ohlsen. RCV all ayes.